Medical Administrator

4 weeks ago

Toronto, Canada Inner City Family Health Team Full time

Job Title: Medical Administrator

Position: 1 - Permanent Full-Time

Location: Downtown Toronto (69 Queen Street East)

**Salary**: $39,190.38 - $45,432.39

Bargaining Unit: OPSEU Local 5115

Deadline to Apply: June 7, 2024

Purpose of the Position:
The Medical Administrator effectively and efficiently assists with all office procedures and is responsible for providing reception scheduling and medical administration to the to the physicians and other allied health staff. The Medical Administrator maintains confidentiality in all aspects of client, staff, and agency information and acts in an ethical and professional manner.

Roles and Responsibilities:

- Create and maintain client records, including laboratory and diagnostic test results using the Electronic Medical Record (OSCAR EMR)
- Schedules patient appointments, calls patients for appointment reminders, communicates with, and completes patient follow-up as requested by Physicians and ICFHT staff
- Performs general clerical duties, including copying, retrieving, purging, faxing, mailing, distributing and filing of organizational documents, records, reports and incoming correspondence
- Orders, receives, distributes, and maintains administrative supplies, equipment and petty cash, and signs for courier or similarly delivered packages
- Assists with overall maintenance of the organization and its offices, including daily sanitizing of doorknobs, elevator buttons, waiting area, and examination room seating
- Assists with the set-up of computers at the ICFHT and troubleshooting with office technology, including computers, printers, servers etc.
- Assistance as required with the setup and coordination of staff meetings/Board of Director’s meetings and retreats/conferences

Required Education/Experience:

- Post-secondary education in a related field such Medical Administration
- 2-5 years of administrative experience in a medical or health setting
- The ability to connect with our clients: homeless; dealing with transition housing and LGBTQ2S populations using an empathy lens and offer helpful solution
- Experience fulfilling office responsibilities and procedures in a fast-paced environment
- Knowledge of principles and practices of organization, planning, records management and general office management and administration.
- Experience in an administrative office environment, including demonstrated competence in word processing, minute taking, public liaison, and telephone message intake.
- Experience with information technology and Electronic Medical Records (EMR) management
- Excellent interpersonal skills, positive disposition and presence and strong people skills
- Superior computer literacy skills

We thank applicants for their interest; however, we will only be contacting those selected for interview.

We encourage applicants who reflect Toronto’s indigenous, 2SLGBTQIA+, racial and cultural diversity to apply.

We are pleased to accommodate the individual needs of job applicants throughout the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility of Ontarians with Disabilities Act, 2005 (AODA). If you require accommodation at any time throughout the recruitment process, please speak with the recruitment coordinator.

**Job Types**: Full-time, Permanent

Pay: $39,190.38-$45,432.39 per year

**Benefits**:

- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

**Experience**:

- Medical office: 2 years (preferred)

Work Location: In person

Application deadline: 2024-06-07

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