Administrative Assistant
2 weeks ago
OWS Law is a growing, fast-paced firm with extraordinary talent and knowledgeable individuals. We are looking for our next amazing hire to join our tight-knit firm. Finding a home as part of a job is hard and we understand that. Our goal is for you to not be just a number, but rather an essential part of our firm. We are looking for a hard-working, detail-oriented individual to help manage our hectic administrative portion of our firm.
Our work environment includes:
- Regular social events
- Lively atmosphere
- Casual work attire
**Responsibilities**:
- Document preparation - preparing, editing and formatting correspondence and legal documents, litigation
- File management - managing large and complex files, developing, maintaining and utilizing an orderly filing and retrieval process to ensure ease of reference to paper and electronic records
- Administrative management - assisting in the management of the lawyer's practice including calendar management, bring forwards, client meetings and hearings
- Account management - assisting in the preparation and finalization of time dockets for preparing accounts
- Other responsibilities as assigned
**Qualifications**:
- Thorough knowledge of business and legal terminology
- Meticulous attention to detail and desire to provide high quality, accurate work
- Exceptional communication skills to be able to liaise with lawyers, clients and court officers
- Exceptional time management, organizational and prioritization skills with the ability to work under pressure, complete tasks with speed and accuracy and the ability to multi-task in response to changing situations
- Excellent judgement and the ability to excise discretion when dealing with confidential and sensitive matters
- High client service orientation
- Strong work ethic and the ability to work independently, take initiative and be resourceful
- Flexibility to occasionally work overtime
This is a full-time on-site position.
Pay commensurates with experience. However, please be advised that this is an entry-level position.
**Job Types**: Full-time, Permanent
**Salary**: $18.00-$20.00 per hour
Expected hours: 40 per week
**Benefits**:
- Casual dress
- On-site parking
- Paid time off
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Overtime pay
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
**Language**:
- Mandarin (preferred)
Ability to Commute:
- Toronto, ON M2N 5P6 (required)
Ability to Relocate:
- Toronto, ON M2N 5P6: Relocate before starting work (required)
Work Location: In person
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