Executive Assistant

3 weeks ago

Vancouver, Canada GeoComply Full time

We’re GeoComply We are at the forefront of geolocation, cybersecurity, and anti-fraud innovation, developing and delivering cutting-edge technologies to help ensure regulatory compliance, combat bad online actors, alleviate user friction, and protect businesses from fraud.

Achieving significant business and revenue growth over the past three years and dubbed a tech “Unicorn,” GeoComply has been trusted by leading global brands and regulators for over ten years. Our compliance-grade geolocation technology solutions are installed on over 400 million devices and analyze over 12 billion transactions a year.

At the heart of it all is the people, united by a deep commitment to problem-solving and revolutionizing how people and businesses use the internet to instill confidence in every online interaction. With teams across five countries, three continents, and a global customer base, we have no plans to slow down.

The Role

As the Executive Assistant - Office of the CEO, you will play a critical role in supporting the Office of the CEO. Reporting to the Manager, Office of the CEO, you will provide high-level administrative support, handle sensitive and confidential information, calendar management, coordinate meetings, manage travel arrangements, and act as a liaison between the executives and internal/external stakeholders.

This role requires exceptional organizational skills, attention to detail, and the ability to thrive in an ambiguous, hypergrowth environment.

Key Responsibilities
  • Calendar and Communications Management: Proactively manage and prioritize the CEO’s calendar, including scheduling meetings, appointments, and events.
  • Handle confidential information with discretion and maintain a high level of professionalism at all times.
  • Follow up with stakeholders to ensure deadlines are met and action items are acted on.
  • Provide Ad Hoc support in a fast-paced environment.
  • Travel and Logistics: Coordinate domestic and international travel arrangements, including flights, accommodation, and transportation.
  • Reconcile and process travel expenses in accordance with company policies.
  • Meeting and Events Coordination and Support: Prepare and coordinate meeting materials, including agendas, presentations, and reports.
  • Attend meetings as necessary, take accurate minutes, and distribute action items to ensure timely follow-up.
  • Provide logistical and administrative support for org-wide and cross-functional meetings and events (i.e. All-Team meetings, Team Offsites, etc).
  • Provide strategic, operational, administrative, and project support in areas such as compliance, social media content management, marketing, and other relevant departments as required.
  • Project Management: Assist in managing key projects, ensuring deadlines are met and deliverables are achieved.
  • Collaborate with various departments to coordinate project activities and communications.
  • Prepare reports and presentations as required.
Who You Are
  • Knowledgeable. You have 3+ years of experience as an Executive Assistant in a fast-paced environment to a CEO, Founder or other C-Suite Executive.
  • Keen and proactive. You’re the kind of person who thinks outside the box and acts on them. A real go-getter
  • Intuitive. You use your high emotional intelligence to read a room and understand key stakeholders. What’s the best way to get something done? You’ll know.
  • Excellent prioritization skills. The to-do list is as long as a Costco receipt. Help our CEO pay the most attention to the things that need the most attention.
  • Assertive and confident. You follow up with people and getting things done on time requires tact. You’re the kind of person who isn’t scared of a follow-up email.
  • Compelling Communicator. You can put together a great presentation and draft an easy-to-follow email.
Bonus Points
  • Are interested in learning about and growing in the cyber security space - a rapidly growing vertical.
Salary Range

Our compensation reflects the cost of labor across several Global markets. The salary for this position ranges from $76,000/year up to $104,000/year. Pay is based on several factors evaluated throughout the interview, including market location, job-related knowledge, skills, and experience. At GeoComply, our salary bands are crafted with purpose. They testify to the diverse range of skills and experiences that fuel our success. In addition to our competitive salary package, we also offer the following personal and professional development benefits:

  • Performance-based bonus
  • Equity plans
  • Paid vacation and sick days
  • Extended health benefits
  • Sports and Physical Wellness budget (30% of L&D Allowance)
  • Charitable and DEI initiatives
  • Team-building events

Apply Now

Interested in joining our team? Send us your resume and a cover letter. We can’t wait to meet you

Commitment to Diversity and Equity.

If you don't tick every box in this job description, please don't rule yourself out. Research suggests that women and other people in underrepresented groups tend to only apply if they meet every requirement. We focus on hiring people who value inclusion, collaboration, adaptability, courage, and integrity rather than ticking boxes, so if this resonates with you, please apply.

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