Executive Assistant

2 months ago

Vancouver, Canada Chartered Professional Accountants of British Columbia Full time

**Position: Executive Assistant**

**Reports To: Executive Vice President, Learning & Engagement**

**Contract Type: Indefinite, Full Time**

**Job Summary**

Reporting to the Executive Vice President, Learning & Engagement (L&E), the Executive Assistant provides confidential and senior-level administrative support to the EVP, Learning & Engagement. In addition, this role will also provide ongoing support to CPA’s Education Foundation (CPAEF), Benevolent Fund (CPABF) and our Chapters. The Executive Assistant will also be responsible for the general administrative support of the Division, including supporting leadership with their involvement on national committees, Human Resources support, and assisting with ad-hoc projects.

**Key Responsibilities**:
**Administrative Support to the EVP and L&E Division**
- Provide confidential administrative support to the Learning & Engagement Division on an as needed basis, including:

- Arranging staff meetings, organizing catering and setting up audio/visual resources;
- Managing the Division’s credit card expenses and monthly reconciliation;
- Assisting with Division-requested surveys (e.g. Chapter, Member, Student, etc.);
- Ordering swag items, maintaining inventory logs and assembling member packages;
- Assisting with minute taking and newsletter updates;
- Other ad-hoc administrative responsibilities as needed;
- Assist with arranging national committee meetings and attending meetings (as assigned); recording minutes and distributing committee materials and packages as required;
- Track and coordinate assigned projects and provide regular status reports, including follow-ups, as required;
- Review and proofread reports for editing and presentation purposes;
- Assist with research activities and compile information related to special projects, as requested;
- Provide Divisional material to CPABC members and groups, as required;
**CPA Education Foundation (CPAEF) and Benevolent Fund (CPABF) Administrative Support**
- Monitor the CPAEF inbox, answering inquiries and escalating issues as needed;
- Support the development, coordination and release of CPAEF and CPABF related communications (e.g. articles, social media posts, blogs, etc.);
- Assist with scheduling CPAEF and CPABF Board of Governors and/or Executive Committee meetings, creating datasheets, building meeting packages, and taking minutes as necessary;
- Act as the CPAEF representative with the CPABC Academic Forum, distributing CPAEF news updates and surveys to solicit feedback on speaking topics and current trends;
- Create and distribute CPAEF award and rejection letters;
- Collect and store CPAEF donation receipts, and conduct preliminary evaluation of incoming requests for new awards, donations and endowments;
**Chapter Support**
- Provide ongoing maintenance of various electronic trackers (e.g. Chapter coupons redeemed, upcoming events, participation at past events, post-event survey results, etc.);
- Assist with event registrations, notifications and redemptions;
And other duties and responsibilities as may be assigned from time to time.

**Key Requirements**:

- Post-Secondary qualification in Business, Administration or a related discipline;
- Five (5) to seven (7) years of Administrative Support or equivalent experience required;
- Credentials in Executive or Administrative support would be beneficial, but are not required;
- Intermediate to advanced proficiency with MS Office, including Word, PowerPoint, Excel and SharePoint;
- Strong sense of confidentiality, professionalism, diplomacy and tact;
- Intermediate proficiency with surveying tools (e.g. Survey Monkey);
- Adept at managing multiple competing priorities, with the ability to multi-task effectively;
- Excellent interpersonal, communication and presentation skills, both verbally and written;
- Ability to work collaboratively as a key member of a team and independently with minimum supervision;
- Meticulous attention to detail, refined organizational and time management skills.

**Why join our team? **CPABC offers an entrepreneurial environment with a competitive compensation package. At CPABC we live our core values:

- _We Are Open_
- _We Work Together_
- _We Communicate_
- _We Improve Every Day_
- _We Are Professional_
- _We Laugh and Celebrate_
- **About CPABC**_

**Benefits**:

- Commuter benefits
- Company events
- Dental care
- Extended health care
- Flexible schedule
- Paid time off
- RRSP match
- Vision care
- Wellness program
- Work from home

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administrative Support: 5 years (required)

Work Location: Hybrid remote in Vancouver, BC

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