Executive Assistant

5 months ago

Vancouver, Canada Corinex Communications Full time

**About Corinex**:
As a result of global decarbonization, prosumers are enabled to generate and consume electricity from distributed energy resources (DERs: renewable energy, EVs, heat pumps, and batteries), thereby changing the way electricity is generated and distributed. This new form of decentralized electricity generation and consumption causes unpredictable fluctuations in power quality and electricity surges, facilitating massive changes in business models. Corinex is a Cleantech company that provides technology solutions at the center of this transformation on the local level of the grid, offering high-speed and secure connectivity, monitoring, and control of DERs on utilities' existing powerline infrastructure. Corinex is the pioneer of the industry with standardized solutions. It has a remarkable industry leadership in the fast-growing mass market, as testified by the company's international growth while maintaining profitability.

Corinex offers a fast-paced, exciting, and collaborative work environment deeply rooted in the entrepreneurial spirit. Certified as a Great Place to Work, our employees are a critical part of our company's performance and are at the core of its success. We are looking for people who are passionate about changing the world and bring energy, enthusiasm, creativity, and an open mind to everything they do. We work hard but also play and laugh even harder, always in a respectful way. We enjoy being leaders in what we do and appreciate risk-takers, dreamers, and leaders with strong execution skills.

If you are looking for an opportunity to work at a Clean Tech company that is a significant contributor to worldwide decarbonization through unique, breakthrough technology already validated by markets, we want to hear from you

**Job Summary**

We are seeking a highly organized and proactive Executive Assistant to support the CEO in our organization. As the Executive Assistant, you will play a critical role in ensuring the executive's day-to-day operations run smoothly, efficiently, and effectively. This position requires exceptional organizational skills, attention to detail, and the ability to handle multiple tasks simultaneously in a fast-paced environment.

**Responsibilities**
- **Calendar and Schedule Management**:Efficiently manage the executive's calendar, proactively scheduling and prioritizing appointments, meetings, and events. Coordinate with internal and external stakeholders to ensure timely and smooth scheduling.
- **Travel and Accommodation Arrangements**:Arrange complex travel itineraries, including flights, accommodations, ground transportation, and visa requirements. Anticipate travel needs, handle last-minute changes, and ensure all arrangements are made to the executive's preferences.
- **Meeting Support**:Prepare meeting agendas, take detailed meeting minutes, and distribute action items to relevant parties. Coordinate and schedule internal and external meetings and ensure all necessary materials and resources are prepared in advance.
- **Information Management**: Maintain confidential and sensitive information with utmost discretion. Organize and maintain electronic and physical files, ensuring quick retrieval and accessibility of important documents.
- **Relationship Management**: Cultivate positive relationships with internal and external stakeholders, including clients, partners, and team members. Coordinate and facilitate communication between the executive and various parties, ensuring timely and effective responses.
- **Project Coordination**: Assist the executive in managing special projects, tracking progress, and ensuring deadlines are met. Conduct research, compile data, and prepare reports as needed to support decision-making processes.
- **Prioritization and Time Management**: Proactively identify priorities, deadlines, and urgent matters to optimize the executive's time and productivity. Anticipate and resolve scheduling conflicts and adapt quickly to changing priorities.
- **Event Planning and Executio**n: Assist in organizing company-wide events, conferences, and meetings. Coordinate logistics, venue selection, catering, audiovisual setups, and other event-related tasks.

**Requirements**:

- Bachelor's degree in Business Administration or certification in a related field (preferred).
- Proven experience as an Executive Assistant supporting high-level executives.
- Excellent organizational skills and attention to detail.
- Strong written and verbal communication skills.
- Exceptional time management and multitasking abilities.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Flexibility and adaptability to work in a fast-paced and dynamic environment.
- Strong problem-solving skills and ability to make sound decisions under pressure.

We offer a competitive salary package and a challenging yet rewar

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