Executive Assistant
6 months ago
**Position**:Executive Assistant
**Department**:Aquilini Executive Office
**SUMMARY**:
The Executive Assistant will provide professional level support to a Senior Executive at the Aquilini Group. The incumbent plans, organizes and coordinates a wide range of executive support and project management functions, ensuring efficient and smooth business operations in a challenging and fast paced environment.
**ESSENTIAL DUTIES AND RESPONSIBILITIES**:
(other duties may be assigned, as required)
- Provide executive and personal assistance to the senior executive including but not limited to monthly expense management, accounts payable
- Manages the executive calendar (i.e. booking meetings, making reservations, scheduling appointments etc.)
- Assist with planning and execution of personal projects and/or charitable and social events and initiatives, as directed by the Executive
- Prioritize work by considering its risk, importance, urgency, and potential business, organizational, or client implications
- Manage and maintain complex tracking systems for various business & personal assets
- Manage relationships with clients, other divisions of the company, and key stakeholders
- Organize ticket and executive suite requirements for events at Rogers Arena
- Coordinate and arrange complex travel arrangements, as required
- Review and control incoming and outgoing time sensitive and confidential communications, and follow up on commitments
- Compose and prepare internal/external correspondence in addition to maintaining, answering and routing correspondence
- Be alert for any issues with quality, confidentiality or risk, and notify appropriate individuals when such issues arise
- Maintain an effective database of key contacts and integrity of highly confidential files
- Maintain an effective follow-up system to ensure all issues are handled in an appropriate manner
- Screen calls and receive visitors, including VIPs
- Oversee all IT issues ensuring laptops and cell phones are meeting business needs
- Handle last minute issues which could arise off hours
- Work along-side the Personal Assistant to ensure all facets of the executive’s personal and business needs are handled seamlessly
- Handle ad hoc errands (e.g. deliveries, IT repairs, purchasing gifts etc.), as required
- Assist with other special projects or requests
**REQUIRED EXPERIENCE AND QUALIFICATIONS**:
- Minimum 5+ years’ experience as a seasoned Executive Assistant to a senior level executive
- Highly organized, meticulous and extremely detail oriented with a knack to efficiently prioritize duties
- Demonstrated ability to “wow” at every turn
- Mature with the ability to naturally remain calm during stressful periods while remaining focused on the tasks at hand.
- Professional personal presentation and excellent verbal communication skills and telephone etiquette
- The ability to effectively communicate and relate professionally to all levels of staff, guests, clients and VIP’s with a high level of maturity, diplomacy, and a positive demeanor
- A natural aptitude to predict and address potential issues before they arise
- A high level of confidentiality, discretion, loyalty and respect as well as a natural ‘can do’ mindset.
- Self-directed, with the ability to work independently and deliver quality work and presentation.
- Must be available outside regular office hours to handle issues as they arise
- Knowledge of fine art collections is an asset but not required
- Strong computer literacy with experience in MS Office programs
- Related Post-Secondary education
- Valid Driver’s license is required.
-
Executive Chef Assistant
5 days ago
Vancouver, British Columbia, Canada Executive Exchange Hotel Full timeJob Description:We are seeking an experienced Sous-Chef to join our culinary team at Executive Exchange Hotel. This is a permanent position requiring 2 years of experience in a similar role.Responsibilities:Estimate food costs, labour costs and supplies for events.Maintain accurate records of food consumption, sales and inventory.Analyze operating costs and...
-
Executive Assistant
5 months ago
Vancouver, Canada Tri-Proto International Capital & Trade Full timeJob description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...
-
Executive Assistant
5 months ago
Vancouver, Canada Tri-Proto International Capital & Trade Full timeJob description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...
-
Executive Assistant
5 months ago
Vancouver, Canada Tri-Proto International Capital & Trade Full timeJob description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...
-
Executive Assistant
5 months ago
Vancouver, Canada Tri-Proto International Capital & Trade Full timeJob description **Responsibilities**: - Coordinate executive communications, including composing, preparing, and reviewing correspondence - Draft internal and external letters, documents, reports, and proposals - Attend meetings and take meeting minutes - Assist the executives in developing annual business plans and strategic plans and overseeing...
-
Executive Assistant
5 months ago
Vancouver, Canada Best Buy Full timeAre you a master at juggling intricate schedules and orchestrating seamless communication between external and internal stakeholders? Are you ready to step in to provide top-notch administrative support to our dynamic eCommerce technology leadership team? If so, then the executive assistant role at Best Buy Canada is one for you! As an executive assistant...
-
Executive Assistant
2 weeks ago
Vancouver, Canada Canfor Full time**Posting ID**: - 27517 **Position Type**: - Regular **City**: - Vancouver, BC, Canada **Location**: - Vancouver H/O - Canfor/CWPM_1000 You’re a proactive, team-oriented Executive Assistant with a keen eye for detail, solid organizational and event management skills. You’re also adept at providing support to Executives, as this role reports to...
-
Executive Assistant
3 months ago
Vancouver, Canada Stardust Group of Companies Full timeThis is not your traditional boring EA job. **Duties**: - Manage executives' calendars and schedule meetings. - Perform clerical duties such as data entry, taking notes, filing, and document preparation - Provide exceptional customer service to internal and external stakeholders - Maintain confidentiality of sensitive information - Coordinate travel...
-
Executive Assistant
5 months ago
Vancouver, Canada Great Canadian Railtour Company Ltd Full time**Purpose** The Executive Assistant is responsible for performing various administration and liaison functions in a professional, confidential, timely, and accurate manner. This role strongly contributes to the success of select departments through ensuring the departments run as effectively and efficiently as possible and allowing the executive to focus on...
-
Executive Assistant
5 months ago
Vancouver, Canada Concord Pacific Developments Corp. Full time**Executive Assistant - **Concord Pacific** Concord Pacific Developments Corp is Canada’s largest master-planned community builder. It was formed in 1987 to develop Concord Pacific Place on the former Expo lands in downtown Vancouver, Canada. Concord has not only transformed the Concord Pacific Place Vancouver skyline, we have also built the second...
-
Executive Assistant
2 weeks ago
Vancouver, Canada Canfor Full timeYou’re a proactive, team-oriented Executive Assistant with a keen eye for detail, solid organizational and event management skills. You’re also adept at providing support to Executives, as this role reports to our Executive Vice President of Canadian Operations, providing administrative support ensuring the smooth and efficient operations of their daily...
-
Executive Assistant
5 months ago
Vancouver, Canada Humane Solutions Inc Full time**Job Title**: Executive Assistant - Business Administration and Development **About Us**: Join Humane Solutions, an award-winning leader in the pest control industry. We are known for our innovative solutions and commitment to excellence. As we continue to grow, we are seeking a versatile and dynamic Executive Assistant to streamline our business...
-
Executive Assistant
5 months ago
Vancouver, Canada 8bit Full time**About Us**: We connect people face-to-face with brand stories in order to create authenticity and establish long-term relationships that then translates to measurable results. Whether your brand is growing, unveiling, or transforming, we’ll deliver a mic drop moment that makes people care enough to talk about it. **What are we looking for?** We are...
-
Executive Assistant
6 months ago
Vancouver, Canada Villa Cathay Care Home Full time**Executive Assistant** **JOB SUMMARY** The Executive Assistant is responsible for providing confidential administrative support to the Executive Director in all aspects of Villa Cathay Care Home’s (VCCH) operations to achieve organizational goals. This role reports directly to the Executive Director and work closely with the Leadership Team and on a...
-
Executive Assistant
5 months ago
Vancouver, Canada Chartered Professional Accountants of British Columbia Full time**Position: Executive Assistant** **Reports To: Executive Vice President, Learning & Engagement** **Contract Type: Indefinite, Full Time** **Job Summary** Reporting to the Executive Vice President, Learning & Engagement (L&E), the Executive Assistant provides confidential and senior-level administrative support to the EVP, Learning & Engagement. In...
-
Executive Assistant
5 months ago
Vancouver, Canada Corinex Communications Full time**About Corinex**: As a result of global decarbonization, prosumers are enabled to generate and consume electricity from distributed energy resources (DERs: renewable energy, EVs, heat pumps, and batteries), thereby changing the way electricity is generated and distributed. This new form of decentralized electricity generation and consumption causes...
-
Executive Assistant
7 months ago
Vancouver, Canada Victoria Netwitt Full timeVictoria Newitt Recruitment has been retained by our 'Client' to search for an Executive Assistant . We are looking for an enthusiastic individual to provide effective and pro-active executive assistance to the Executive Vice President & COO. The ideal candidate will be experienced in handling a wide range of administrative and executive support...
-
Executive Assistant
5 months ago
Vancouver, Canada Aquilini Group Full time**Position**:Executive Assistant **Department**:Aquilini Executive Office **Reports to**:Ownership **COMPANY PROFILE**: Aquilini Group is a diversified family business founded in Vancouver, BC more than 50 years ago with roots in the real estate development and construction industry. Today the company owns and operates an international real estate...
-
Executive Assistant
6 months ago
Vancouver, Canada PHSA Full time**Executive Assistant** Digital Innovation Remote within BC You are an organized person with strong communication and problem-solving skills. The Executive Assistant role provides confidential senior administrative support to Senior Leadership - Digital Innovation. This is an opportunity for you to bring your high-level admin skills to support healthcare...
-
Executive Assistant
5 months ago
Vancouver, Canada Envisio Full timeEnvisio is one of Western Canada's fastest-growing software companies, recently named as a Top 10 International GovTech company. We believe that trusted public agencies create thriving communities and we help our customers to build trust by partnering with them to make their vision a reality and their performance transparent.This is achieved through...