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Office Administrator

1 month ago

Vancouver BC, Canada GDI Integrated Facility Services Full time

Join the GDI Family

One provider. One solution. All your facility maintenance services.

GDI provides best in class integrated, high level, facility maintenance services to the United States and Canada. We have more than 30,000 team members who contribute to the success of GDI and our customer’s businesses. With almost a century of facility service experience, state of the art business practices, environmentally friendly processes and supplies and an established global reputation, we offer unrivaled client experience and satisfaction.

The Office Administrator role is a dynamic position with multiple disciplines, supporting tow companies. This role will be split 50/50 between GDI and Ainsworth. A general overview of the roles include:

Location:
3680 East 2 nd Avenue Vancouver, British Columbia V5M 0A4

Responsibilities:

  • Cultivate a culture that promotes inclusion, innovation, productivity, and collaboration.
  • Build strong relationships, listen intently, and utilize clear & transparent communication.
  • Responsible for all reception duties to assist in the efficient running of the office
  • apply exceptional interpersonal skills by professionally and warmly greeting each visitor as they come through GDI/Ainsworth's doors
  • Apply superior telephone and email etiquette while receiving and directing incoming calls, messages, and emails, performing this with a high degree of accuracy and efficiency
  • Ensure the functional operational flow of the office, including office supplies, kitchen supply, vendor management, etc.
  • Liaise with answering services to ensure all messages are received and forwarded in a timely and accurate manner
  • proficiently process daily, weekly, and monthly administrative procedures related to general office duties
  • An active contributor to the office culture and key contributor to the social club
  • Perform all job functions in a safe and healthful manner, abiding by and in accordance with all applicable Health, Safety and Environmental company policies and government legislation/regulations
  • Perform other duties as assigned by Management
  • Office First Aid & HS&E knowledge is required

Accounting:

  • Provide in depth support to the finance & service departments
  • Support accounting department with invoicing, collections, and billing
  • Cheque deposits and mailing
  • Billing and collections with external clients and vendors
  • Filing employee records and invoices
  • Payroll assistance with password resets and general questions
  • Complete and return government remittances as well as any calls for employment confirmation.

Qualifications & Experience:

  • To be qualified as a suitable candidate, you must possess the following:
  • Minimum 2 years’ experience working in an administrative position
  • High School graduate, post-Secondary education preferred.
  • Intermediate knowledge of accounting & accounting systems
  • Experience working with Great Plains software would be an asset.
  • Proficient computer efficiency
  • Solid and effective verbal and written communication skills
  • Ability to be resourceful and proactive in dealing with issues that may arise
  • Ability to organize, multitask, prioritize, and work under pressure
  • Proficient with switchboard systems, and has a proven capacity to learn new programs and processes with extreme efficiency
  • Strong work ethic and positive team attitude.
  • Professional, friendly, exceptional interpersonal skills
  • Able to effectively communicate both verbally and in writing.
  • Sound analytical thinking, planning and prioritization skills.
  • Effective attention to detail and a high degree of accuracy.

Must be able to pass Criminal Background Check.

GDI Services (Canada) LP is committed to accommodating applicant’s with disabilities up to the point of undue hardship during the recruitment, assessment and selection process. Please notify GDI Services (Canada) LP if you require accommodation in respect of the materials or procedures used at any time during this process. If you require accommodation GDI Services (Canada) LP will work with you to determine how to meet your needs.