administrative assistant

3 weeks ago


Kitchener, Canada 2748556 Ontario Inc. Full time
  • Work Term: Permanent
  • Work Language: English
  • Hours: 35 hours per week
  • Education: Secondary (high) school graduation certificate
  • Experience: 1 to less than 7 monthsWork setting
  • Hospitality industryTasks
  • Train, direct and motivate staff
  • Schedule and confirm appointments
  • Answer telephone and relay telephone calls and messages
  • Answer electronic enquiries
  • Order office supplies and maintain inventory
  • Plan, organize, direct, control and evaluate daily operations
  • Greet people and direct them to contacts or service areas
  • Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
  • Type and proofread correspondence, forms and other documents
  • Perform data entry
  • Provide customer service
  • Maintain and manage digital database
  • Supervise office and volunteer staff
  • Carry out administrative activities of establishment
  • Oversee and co-ordinate office administrative procedures
  • Review and evaluate new administrative procedures
  • Establish work priorities and ensure procedures are followed and deadlines are met
  • Co-ordinate and plan for office services such as accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance and security services
  • Assist in the preparation of operating budget and maintain inventory and budgetary controls
  • Assemble data and prepare periodic and special reports, manuals and correspondenceSupervision
  • 3-4 peopleSecurity and safety
  • Criminal record checkWork conditions and physical capabilities
  • Ability to work independently
  • Fast-paced environment
  • Tight deadlines
  • Attention to detail
  • Repetitive tasksPersonal suitability
  • Ability to multitask
  • Excellent oral communication
  • Flexibility
  • Organized
  • Team player
  • Accurate
  • Client focus
  • Reliability
  • Time managementSupport for persons with disabilities
  • Provides awareness training to employees to create a welcoming work environment for persons with disabilities
  • Applies accessible and inclusive recruitment policies that accommodate persons with disabilities Support for newcomers and refugees
  • Participates in a government or community program or initiative that supports newcomers and/or refugees
  • Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)
  • Supports newcomers and/or refugees with foreign credential recognition
  • Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees Support for youths
  • Offers on-the-job training tailored to youths
  • Offers mentorship, coaching and/or networking opportunities for youths
  • Provides awareness training to employees to create a welcoming work environment for youthsSupport for Indigenous people
  • Participates in a government or community program or initiative that supports Indigenous peopleSupport for mature workers
  • Applies hiring policies that discourage age discrimination
  • Provides staff with awareness training to create a welcoming work environment for mature workers Supports for visible minorities
  • Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)
  • Offers mentorship programs that pair members of visible minorities with experienced employees
  • Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities


  • Kitchener, Canada University of Waterloo Full time

    Overview: **Term: 2 years** The primary functions of this position are to: (1) provide customer service and administrative support for the general operation of the School of Pharmacy; (2) support our PharmD students through day-to-day management of the Pharmacy Library Resource Centre and by providing administrative assistance to the Undergraduate Affairs...


  • Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Administrative Assistant** **Requisition #**: **23-452** **Campus**: Doon **Department**: School of Business **Starting Rate**: $26.47 **Payband Range**: $26.47 - $30.69 **Hours/Week**: 35 **Posting Date**: Friday, June 9, 2023 **Closing Date**: Sunday, June 18, 2023 at 11:59 PM EST **Vacancy...


  • Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Administrative Assistant** **Requisition #**: **23-570** **Campus**: Kitchener **Department**: School of Business **Payband**: E **Starting Rate**: $26.47 **Payband Range**: $26.47 - $30.69 **Hours/Week**: 35 **Posting Date**: Friday, April 14, 2023 **Closing Date**: Sunday, April 23, 2023 at 11:59 PM...


  • Kitchener, Canada Stanford Academy Full time

    Stanford Academy is a private secondary school located in Kitchener, Ontario. We help our students to reach their full potential by offering a world-class university preparatory program in a safe and comfortable environment. We provide a platform for academic excellence and the path to achieve students’ career objectives and to attain the necessary skills...


  • Kitchener, Canada Conestoga College Full time

    Requisition Details **Job Title**: **Administrative Assistant** **Requisition #**: **23-409** **Campus**: Doon **Department**: School of Business **Payband**: E **Starting Rate**: $26.47 **Payband Range**: $26.47 - $30.69 **Hours/Week**: 35 **Posting Date**: Wednesday, February 15, 2023 **Closing Date**: Thursday, February 23, 2023 at 11:59...


  • Kitchener, Canada GreenCare Tree Service Full time

    Responsibilities: - Provide administrative support to ensure efficient operation of the office - Answer and direct phone calls - Organize and schedule appointments - Assist in the preparation of regularly scheduled reports - Develop and maintain a filing system - Update and maintain office policies and procedures - Order office supplies and research new...


  • Kitchener, Canada Women's Trucking Federation of Canada Full time

    **Administrative Assistant** This role will report to the CEO. This is a full-time ( 37hrs/week), salaried position(Funded program). You would be responsible for coordinating administration and special projects for the Women's Trucking Federation of Canada. This role is ideally suited by someone with 2 years experience and the ability to work on your...


  • Kitchener, Canada PSI Data Full time

    Well established Data Communication Firm have an immediate full time permanent position available for a Receptionist/Admin personnel. Duties are include but are not limited to, general office administration tasks and responsibilities such as invoicing, accounts payable, accounts receivable, corresponding with customers and suppliers and telephone...


  • Kitchener, Ontario, Canada Lutherwood Full time

    Salary: Job Band Student $16.552 Student Administrative Assistant-Internal and ExternalLUTHERWOOD IS DEDICATED TO SUPPORTING COMMUNITIES WHERE EVERYONE EXPERIENCES MENTAL WELLNESS, OPPORTUNITIES FOR EMPLOYMENT, A PLACE TO CALL HOME, AND A SENSE OF BELONGING.To better serve the diversity of our community, Lutherwood is committed to embedding anti-racist,...


  • Kitchener, Canada Lowland Properties Group Inc. Full time

    Position - ADMINSTRATIVE ASSISTANT - FULL-TIME - Calendar and task management (company and property level) - Assisting with coordinating customer correspondence and requests - Bookkeeping support (no previous experience required) - File management - Office management support - Assist in the preparation of market materials and social media management -...


  • Kitchener, Canada Jertyne Interior Services Ltd Full time

    **Functional Role** The function of the Administrative Assistant is to support the Service, Estimating and Accounting departments with the completion of their administrative tasks and duties, perform special projects, and provide absence coverage. **Reporting Relationships** The Administrative Assistant reports to the Controller as identified on the...


  • Kitchener, Canada Delta Elevator Company Limited Full time

    **At Delta, We Are Passionate About Elevators** **And About Customer Service!** We are a Canadian company that designs, manufactures, installs and services elevator systems throughout southwest Ontario. With local roots going back over 55 years, our growing organization is looking for like-minded individuals to enhance our ability to provide _**Integrity,...


  • Kitchener, Canada Minuteman Press Kitchener Full time

    Answer phones / Route Calls Greet / Assist customers Assist the Office Manager with daily tasks where required. Keep track of / order stock for production. Keep track of / order supplies for the office. Assist the bindery/finishing department with various tasks. Cross train with other departments to act as a backup when required. Ability to lift 35+...


  • Kitchener, Canada Matbridge Investments Ltd. Full time

    **Company**:Matbridge Investments Ltd., and its subsidiaries, together make up the Matbridge group of companies. Matbridge operates as a forward-thinking and nimble investment firm with a diversified portfolio, intent on supporting small businesses, acquiring established companies and cash flowing investment properties, and investing in real estate...


  • Kitchener, Canada Ontario Clean Water Agency Full time

    The Ontario Clean Water Agency (OCWA) believes in Our Communities, Our Environment and Our People. As a trusted partner to municipalities, First Nations communities, businesses, governments and institutions across Ontario, we provide our clients with total solutions in water and wastewater. We are dedicated to working closely with our clients to help them...


  • Kitchener, Canada Canadian Water Conditioning Inc. Full time

    **About Canadian Water Conditioning Inc.** For over three decades, Canadian Water Conditioning Inc. remains a thriving water treatment business based in Kitchener that designs, manufactures, sells **_and _**services Residential, Commercial and Industrial Water Treatment Equipment. At Canadian Water Conditioning, we believe in paramount customer service......


  • Kitchener, Canada Conestoga College Full time

    **Requisition Details**: - **Job Title**:Administrative Assistant, School of Business**: - **Requisition #**:23-1226**: - **Campus**: Doon - **Department**: School of Business - **Payband**: E - **Starting Rate**: $27.81 - **Payband Range**: $27.81 - $32.24 - **Hours/Week**: 35 - **Posting Date**: Thursday, November 23, 2023 - **Closing Date**: Thursday,...


  • Kitchener, Canada Family and Children Services of Waterloo Full time

    **Posted**: Thursday April 13, 2023 **Close Date**:Monday April 24, 2023 **Posting ID**: JP#007-2023 The Agency currently has a temporary full-time Unit Administrative Assistant (12-month contract) position available. Currently, this role is primarily supporting the Harambee Team; however, team assignment can change depending on service needs. Major...


  • Kitchener, Canada Community Healthcaring Kitchener-Waterloo Full time

    **About Community Healthcaring Kitchener-Waterloo (The Health Centre)** The Health Centre provides a broad range of services aimed at improving the health of individuals and the wider community. Our services include medical and dental care, health promotion, illness prevention and outreach programming. Our expertise and resources are focused on working with...


  • Kitchener, Canada Team Pinto Real Estate Full time

    **COMPANY DESCRIPTION**: Team Pinto is a top producing real estate team at eXp Realty in Waterloo. **JOB DESCRIPTION**: This role is for a non-sales related administrative office assistant to support the sales agents on the team with their tasks. This is a long term position with excellent job stability and opportunities for growth in an office environment...