Accounting Administrator
Found in: beBee jobs CA - 6 days ago
Accounting Administrator to join their team. Reporting to the Controller.
He or she will be responsible for full-cycle Accounts Payable and Account Receivable tasks, including managing and coordinating the provision of general accounting and reporting services.
The Accounting Administrator oversees day-to-day and month-end accounting, reporting, analysis and control activities.Job Description
Primary Responsibilities
Duties include, but are not limited to and subject to change upon review:
- Perform the day-to-day processing of accounts payable and receivable to ensure finances are maintained in an effective, up-to-date and accurate manner
- Receive and verify invoices against purchase orders, seeking approvals when necessary
- Verify that transactions comply with financial policies and procedures
- Prepare batches of invoices for data entry
- Manage the weekly cheque run; obtain Controller's approval and appropriate sign-offs
- Establish strong relationships with vendors and clients, and maintain updated vendor/client files
- Maintain up-to-date billing system and various invoice procedures per client
- Carry out consistent follow-up on collections each week, and record activities in a shared spreadsheet
- Prepare daily bank deposits
- Investigate and resolve customer queries through the reconciliation of accounts and process adjustments
- Monitor customer account details for non-payments, delayed payments, and other irregularities
- Maintain accounts receivable customer files, both permanent and current orders
- Communicate with customers via phone, email, mail or personally
- Send out monthly statements to clients via email or mail
- Provide various analysis reports on customer activity as requested
- Answer telephone and electronic inquiries, relaying telephone calls and messages within the company
- Assist Finance department with filing invoices, matching POs, and verifying billing
- Other duties assigned by supervisor
Skills and Experience
- At least 2-3 years of full-cycle accounting experience
- University or college degree in Accounting/Finance
- Advanced knowledge of Microsoft Office, Outlook, Work & Excel
- Must have experience with Sage ERP and/or ACCPAC
- Must be able to effectively communicate in English
- Criminal Background check prior to employment is mandatory
- Must be fully vaccinated against COVID-19, subject to any valid medical or religious exemption from
Key Competencies
- Able to take initiative
- Strong attention to detail & strong communication
- Strong organizational, planning and problem-solving skills
- Strong interpersonal and soft skills
- Able to work well independently and as part of a team
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