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Operations Coordinator
2 months ago
We are seeking a highly organized and detail-oriented Operations Assistant to provide administrative and operational support to our School and Continuing Education programs and entrepreneurial activities.
Key Responsibilities- Coordinate the preparation of timetables and course schedules, including soliciting information, compiling, transcribing, and proofreading from departmental chairs, coordinators, and the dean.
- Develop, revise, and proofread seasonal school and Continuing Education calendars, gathering and disseminating information, ensuring consistency, and compiling data.
- Facilitate, organize, and support special events, such as annual graduation/awards ceremonies, program orientations, information sessions, education fairs, and cross-School events.
- Assist department chairs, coordinators, and other personnel in marketing and implementing current and new programs, including monitoring and maintaining databases of student enrollment reports and potential students.
- Coordinate and disseminate various information, such as current and accurate program and course information, promotional materials, course packages, and instructor contract packages.
- Participate on college, school, and departmental committees, and perform a variety of clerical duties as required.
- Grade 12 plus Office Management diploma or equivalent training, together with four years of prior related experience in an automated office environment or an equivalent combination of education and experience.
- Demonstrated ability to take responsibility, display initiative, problem-solve, and make independent decisions.
- Demonstrated ability in relating to and working effectively with college staff, students, and the general public.
- Thorough knowledge of college and school policies, procedures, educational programs, and services is advantageous.
- Proven record of excellent organizational skills and extensive knowledge of word-processing, spreadsheets, and database applications.
- Excellent oral and written communication skills.
