Operations Coordinator

2 weeks ago

Victoria, British Columbia, Canada Iris Dynamics Ltd. Full time
Operations Coordinator Job Description

We are seeking a highly organized and dynamic Operations Coordinator to join our team at Iris Dynamics Ltd. The successful candidate will be responsible for overseeing daily office operations, including correspondence, file management, general administration, and office maintenance.

Key Responsibilities:

  • Oversee daily office operations, including correspondence, file management, general administration, and office maintenance.
  • Develop, implement, and document formal processes to address workflow inefficiencies, including creating manuals and tutorials.
  • Manage and prioritize multiple tasks to keep key projects on track, ensuring timely and successful completion.
  • Handle day-to-day purchasing activities, including approving, placing, tracking, and receiving orders.
  • Organize internal meetings by preparing agendas, taking minutes, maintaining records, coordinating schedules, and chairing meetings.
  • Arrange travel and accommodations for team members as required.
  • Collaborate with teams across Executive, Finance, IT, Manufacturing, Engineering, Sales, Product Management, and Marketing to standardize and integrate workflows.
  • Assist with hiring, onboarding, benefits administration, and maintaining accurate employee records.
  • Support additional tasks and projects as needed.

Qualifications:

  • Bachelor's degree in Business Administration, Communications, a related field, or equivalent work experience.
  • Proven experience in an office environment.
  • Strong proficiency with Windows, Google Suite, and MS Office (Word, Excel, Power Point), is required.
  • Solid understanding of basic financial and accounting principles.
  • Formal training in project management, clerical work, logistics, purchasing, HR, or financial accounting would be an asset.
  • Experience in a manufacturing, engineering, technology, or B2B environment would be an asset.
  • Familiarity with Wagepoint People, Dext, Amazon Business, Hub Spot, and/or Asana would be an asset.
  • A willingness to learn.
  • Candidates must reside in the Greater Victoria area and be able to commute to the office.

Skills:

  • Strong analytical and organizational skills, with a keen attention to detail and a process-driven approach.
  • Excellent written and verbal communication abilities.
  • Proven critical thinking and problem-solving skills.
  • Ability to effectively plan, organize, and prioritize work in a dynamic, fast-paced environment.
  • Capable of working independently and as part of a team, with a demonstrated history of successful cross-departmental collaboration.

Work Hours:

Full time - Monday to Friday, 40 hours/week.

This position is in-person at our office in Victoria.

Salary Range:

$50,000 - $65,000 per annum.

Benefits:

  • Competitive benefits package including health insurance, paid time off, and professional development opportunities.
  • Opportunity to participate in the company's Stock Option Plan after 1 year of employment.
  • Casual dress.
  • Company events and team-building opportunities.
  • Conveniently located next to the Galloping Goose (Quadra/Mc Kenzie) with on-site parking and indoor bike storage.

Application Process:

Interested candidates should submit a resume and a cover letter outlining their suitability for the role to . Please include Operations Coordinator in the subject line.

We are unable to sponsor foreign applicants and are therefore only accepting applications from candidates who are already legally able to work in Canada and are currently living within the Capital Regional District.

Job Type: Full-time

Pay: $50,000.00-$65,000.00 per year

Benefits:

  • Casual dress
  • Commuter benefits
  • Company events
  • Dental care
  • Discounted or free food
  • Extended health care
  • Flexible schedule
  • On-site parking
  • Paid time off
  • Vision care

Flexible language requirement:

French not required

Schedule:

Monday to Friday

Location:

Victoria, BC (required)

Work Location: In person

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