Office Manager
5 days ago
Teldon Media Group, a leading provider of personalized promotional wall calendars, is seeking an experienced Office Manager to oversee the daily operations of our office and manufacturing location.
About Teldon Media GroupEstablished in 1969 in Vancouver, BC, Teldon Media Group has a rich history of innovation and excellence in the industry. Our company culture is built on fostering an inclusive, open workplace where every team member feels supported and valued.
Job SummaryWe are looking for a highly organized and detail-oriented individual to manage various administrative tasks, ensure the smooth functioning of facilities, and provide comprehensive support to employees, managers, and the President.
Key Responsibilities:- Oversee daily administration and facilities management for the office and manufacturing locations, maintaining high service and efficiency standards
- Manage general administration tasks, including ordering supplies, mail handling, and deliveries coordination
- Coordinate and maintain office services such as aesthetics, equipment, furniture, supplies, assets, parking, and cleaning
- Serve as the primary contact for building management, supplies, and vendors
- Organize internal and external meetings, handling logistics like room setup, technology needs, and catering
- Plan and execute company events, managing logistics, budgets, and deadlines, with meticulous coordination with vendors and stakeholders
- Monitor administrative expenses, inventory and budgetary controls; assist in preparing the operating budget
- Coordinate travel itineraries, accommodations, and transportation for team members and executives ensuring seamless experiences
- Identify and propose ways to improve procedures and efficiencies, researching and recommending vendors and services
- Contribute to company culture by executing initiatives set forth by senior leadership and Human Resources
- 3+ years of experience as an Office Manager or similar role
- Valid BC driver's license with a clean abstract and a personal vehicle
- Advanced proficiency in MS Office suite (Outlook, Word, Excel, PowerPoint, SharePoint)
- Exceptional organizational and time management skills, with the ability to prioritize effectively and meet deadlines
- Strong attention to detail and problem-solving abilities, ensuring accuracy and quality in all activities
- Excellent verbal and written communication skills in English
- Strong interpersonal skills with the ability to build relationships with internal and external stakeholders
- Ability to maintain professionalism, confidentiality, handling sensitive information with discretion
- Flexibility to adapt to changing priorities and work under pressure in a fast-paced environment
- A competitive compensation package
- Extended benefits package (including medical, dental, and paramedical coverage)
- Annual Health Spending Account
- Employer matching RRSP program
- 3 weeks of vacation per year to start
- Monday to Friday schedule
- Onsite gym and access to a personal trainer
- Free onsite parking
- A vibrant company culture and lively office environment that values both work and play
The salary range for this position starts from $65,000 annually. Final compensation will be commensurate with applicable experience and skill level.
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