Current jobs related to Administrative Assistant - Manitoba - Shared Health

  • Senior Administrative Assistant

    1 month ago

    Manitoba, Canada IG Wealth Management Full time

    Job Title: Senior Administrative AssistantWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our IGM Technology team. As a key member of our administrative team, you will provide exceptional support to our executives and contribute to the success of our organization.Key Responsibilities:Manage calendars and coordinate...

  • Senior Administrative Assistant

    1 month ago

    Manitoba, Canada IG Wealth Management Full time

    Job Title: Senior Administrative AssistantWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our IGM Technology team. As a key member of our administrative team, you will provide exceptional support to our executives and contribute to the success of our organization.Key Responsibilities:Manage calendars and coordinate...

  • Database Administrator Assistant

    1 month ago

    Manitoba, Canada enVision Full time

    Job Title: Database Administrative AssistantWe are seeking a highly skilled Database Administrative Assistant to join our team at enVision Community Living. As a key member of our team, you will be responsible for providing administrative support for our database systems, ensuring data accuracy and integrity, and maintaining a high level of customer...

  • Database Administrator Assistant

    1 month ago

    Manitoba, Canada enVision Full time

    Job Title: Database Administrative AssistantWe are seeking a highly skilled Database Administrative Assistant to join our team at enVision Community Living. As a key member of our team, you will be responsible for providing administrative support for our database systems, ensuring data accuracy and integrity, and maintaining a high level of customer...

  • Senior Administrative Assistant

    2 weeks ago

    Manitoba, Canada IG Wealth Management Full time

    About IG Wealth ManagementIG Wealth Management is a leading diversified wealth and asset management company with approximately $271 billion in total assets under management. We provide a broad range of financial planning and investment management services to help Canadians meet their financial goals.Job SummaryWe are seeking an experienced Administrative...

  • Administrative Assistant

    1 week ago

    Manitoba, Canada Southern Health-Santé Sud Full time

    Reporting to the Rehabilitation Manager, the Administrative Assistant provides clerical support and reception services for the Rehabilitation Program. The incumbent must be a versatile, mature individual who demonstrates knowledge and skills in general office procedures while communicating in a pleasant and courteous manner when dealing with people.The...

  • Senior Administrative Coordinator

    4 weeks ago

    Manitoba, Canada IG Wealth Management Full time

    IG Wealth Management Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our IGM Technology team. As an Administrative Assistant, you will provide exceptional support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Manage...

  • Senior Administrative Coordinator

    4 weeks ago

    Manitoba, Canada IG Wealth Management Full time

    IG Wealth Management Administrative AssistantWe are seeking a highly skilled and organized Administrative Assistant to join our IGM Technology team. As an Administrative Assistant, you will provide exceptional support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Manage...

  • Administrative Support Specialist

    2 months ago

    Manitoba, Canada IG Wealth Management Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our IGM Technology team. As a key member of our support staff, you will provide exceptional administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesManage calendars and...

  • Administrative Support Specialist

    2 months ago

    Manitoba, Canada IG Wealth Management Full time

    About the RoleWe are seeking a highly skilled and organized Administrative Assistant to join our IGM Technology team. As a key member of our support staff, you will provide exceptional administrative support to our executives, ensuring seamless day-to-day operations and contributing to the success of our organization.Key ResponsibilitiesManage calendars and...

  • Administrative Support Specialist

    2 months ago

    Manitoba, Canada IG Wealth Management Full time

    About IG Wealth ManagementIG Wealth Management is a leading diversified wealth and asset management company with a strong presence in Canada. Our company provides a broad range of financial planning and investment management services to help individuals and families achieve their financial goals.Our VisionAt IG Wealth Management, our vision is to inspire...

  • Senior Administrative Coordinator

    2 months ago

    Manitoba, Canada IG Wealth Management Full time

    About IG Wealth ManagementIG Wealth Management is a leading diversified wealth and asset management company with a strong presence in Canada. Our company provides a broad range of financial planning and investment management services to help individuals and families achieve their financial goals.Our VisionAt IG Wealth Management, our vision is to inspire...

  • Administrative Support Specialist

    2 months ago

    Manitoba, Canada IG Wealth Management Full time

    About IG Wealth ManagementIG Wealth Management is a leading diversified wealth and asset management company with a strong presence in Canada. Our company provides a broad range of financial planning and investment management services to help individuals and families achieve their financial goals.Our VisionAt IG Wealth Management, our vision is to inspire...

  • Senior Administrative Coordinator

    2 months ago

    Manitoba, Canada IG Wealth Management Full time

    About IG Wealth ManagementIG Wealth Management is a leading diversified wealth and asset management company with a strong presence in Canada. Our company provides a broad range of financial planning and investment management services to help individuals and families achieve their financial goals.Our VisionAt IG Wealth Management, our vision is to inspire...

  • Administrative Assistant

    2 months ago

    Manitoba, Canada Southern Health-Santé Sud Full time

    {"title": "Job Description", "content": "Job SummaryThe Rehabilitation Services Clerk 2 provides administrative support and reception services for the Rehabilitation Program at Southern Health-Santé Sud. This role requires a versatile and mature individual who can demonstrate knowledge and skills in general office procedures while communicating effectively...

  • Sales Assistant

    2 weeks ago

    Manitoba, Canada Pollard Banknote Limited Full time

    JOB TITLE SALES ASSISTANT NATIONAL OCCUPATION CODE 13110 POSITION TYPE FULL-TIME As Bilingual Sales Assistant, you will play an integral role in executing standard game development tasks, sourcing information from internal and external stakeholders, supporting client communications and maintaining accurate inventories of Sales Team deliverables. ...

  • Sales Assistant

    2 months ago

    Manitoba, Canada Pollard Banknote Limited Full time

    Job Title: Sales AssistantJob Summary:We are seeking a highly organized and detail-oriented Sales Assistant to join our team at Pollard Banknote Limited. As a Sales Assistant, you will play a critical role in supporting our sales team by executing standard game development tasks, sourcing information from internal and external stakeholders, and maintaining...

  • Sales Assistant

    2 months ago

    Manitoba, Canada Pollard Banknote Limited Full time

    Job Title: Sales AssistantJob Summary:We are seeking a highly organized and detail-oriented Sales Assistant to join our team at Pollard Banknote Limited. As a Sales Assistant, you will play a critical role in supporting our sales team by executing standard game development tasks, sourcing information from internal and external stakeholders, and maintaining...

  • Sales Assistant

    2 months ago

    Manitoba, Canada Pollard Banknote Limited Full time

    Job Title: Sales AssistantJob Summary:We are seeking a highly organized and detail-oriented Sales Assistant to join our team at Pollard Banknote Limited. As a Sales Assistant, you will play a critical role in supporting our sales team by executing standard game development tasks, sourcing information from internal and external stakeholders, and maintaining...

  • Sales Assistant

    2 months ago

    Manitoba, Canada Pollard Banknote Limited Full time

    Job Title: Sales AssistantJob Summary:We are seeking a highly organized and detail-oriented Sales Assistant to join our team at Pollard Banknote Limited. As a Sales Assistant, you will play a critical role in supporting our sales team by executing standard game development tasks, sourcing information from internal and external stakeholders, and maintaining...

Administrative Assistant

3 months ago

Manitoba, Canada Shared Health Full time

Requisition ID:

Position Number:

Posting End Date: August 5, 2024

City: Flexible in Manitoba

Employer: Shared Health

Department / Unit: Health System Integration&Clinical Plan

Job Stream: Non-Clinical

Union: Non Union

Anticipated Start Date: 08/19/2024

FTE: 1.00

Anticipated Shift: Days

Work Arrangement: Hybrid

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Shared Health leads the planning and coordinates the integration of patient- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

The Shared Health Provincial Quality Patient Safety and Accreditation Administrative Assistant is a highly motivated, independent individual who provides high-level administrative support to Shared Health's Quality Performance and Strategy team and Manitoba's Clinical and Preventative Services.

Responsibilities include:

  • Answering incoming calls; taking messages and re-directing calls as required.
  • Dealing with email enquiries.
  • Taking minutes.
  • Calendar management and arranging appointments, booking meeting rooms and conference facilities.
  • General office management such as ordering supplies.
  • Organizing travel and accommodation for team.
  • Arranging both internal and external meetings, workshops, events.
  • SAP Timekeeping
Experience
  • 5 years' experience providing administrative support ideally in a health care environment required.
  • Experience scheduling and coordinating meetings required.
  • Experience with e-mail, Outlook, MS Word, and MS Excel is required.
  • Experience with MS PowerPoint and MS Access, Visio, and OneNote is preferred.
  • Experience with SharePoint is preferred.
  • Experience with SAP application.
Education (Degree/Diploma/Certificate)
  • Completion of high school education required.
  • Successful completion of a recognized secretarial training program required.
  • A combination of education and experience may be considered.
Certification/Licensure/Registration

Not Applicable

Qualifications and Skills
  • Knowledge of managing calendar appointments and effectively resolving conflicts.
  • Knowledge of scheduling meetings/events and preparing information packages.
  • Knowledge of recording and distributing minutes.
  • Knowledge of statistical databases and generating reports.
  • Knowledge of general administrative support duties.
  • Medical Terminology would be an asset.
  • Organizes and prioritizes independently the administrative activities for the Executive Director, Provincial Quality Patient Safety and Accreditation and ensures work is completed within establishes timelines.
  • Must have strong written and verbal communication skills, the ability to maintain a high level of confidentiality, and proactively support the Provincial Quality Patient Safety and Accreditation team.
  • Ability to show initiative, follow up, and multi-task in a fast-paced environment.
  • Ability to work in an atmosphere of change and to work through conflict situations in a positive manner.
  • Ability to be flexible and able to prioritize and organize work to align with operational pressures and requirements.
  • Ability to work in a highly digital environment and support virtual meetings.
Physical Requirements
  • Work is primarily in an office environment. The workspace is not a private office and therefore is subject to interruptions and noise.
  • The incumbent must be able to work under pressure to meet competing demands, deadlines, and deal effectively with difficult or sensitive situations.
  • Work may be directed by remote team members.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.