Senior Administrative Assistant
1 month ago
IG Wealth Management is a leading diversified wealth and asset management company with approximately $271 billion in total assets under management. We provide a broad range of financial planning and investment management services to help Canadians meet their financial goals.
Job SummaryWe are seeking an experienced Administrative Assistant to provide support to our IGM Technology executives. The successful candidate will be responsible for managing calendars, coordinating meeting logistics, processing invoice payments, and providing departmental support for onboarding and offboarding staff and contractors.
Key Responsibilities- Manage calendars and coordinate meeting logistics, including securing meeting rooms and audio/visual connectivity
- Process and coordinate invoice payments
- Provide departmental support for onboarding and offboarding staff and contractors, including workstation allocation and hardware/software/access requests
- Coordinate travel arrangements and prepare expense reports
- Organize team meetings and provide general administrative duties, such as drafting and preparing reports and presentations
- Support the team by performing tasks as required to meet deadlines
- Prepare spreadsheets, analyze data, and create presentations in PowerPoint
- Maintain appropriate filing systems and order office supplies
- Test internal controls and document procedures
- Maintain a time reporting system and perform general accounting and administrative duties as required
- Minimum 3+ years' experience as an Administrative Assistant
- Excellent communication and interpersonal skills
- Proficient with MS Office applications and collaborative communication tools
- Aptitude for using technology to support paper-free business environments
- Ability to handle confidential information professionally
- Detail-oriented and able to perform in a fast-paced environment
- Outstanding organizational, planning, and prioritization skills
- Ability to multi-task and manage multiple projects simultaneously
IG Wealth Management is a diverse workplace committed to doing business inclusively. We encourage applications from all qualified candidates that represent the diversity present across Canada.
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