Administrative Support Specialist

2 months ago

Manitoba, Canada IG Wealth Management Full time

About IG Wealth Management

IG Wealth Management is a leading diversified wealth and asset management company with a strong presence in Canada. Our company provides a broad range of financial planning and investment management services to help individuals and families achieve their financial goals.

Our Vision

At IG Wealth Management, our vision is to inspire financial confidence in our clients and communities. We strive to deliver exceptional service and expertise to help our clients achieve their financial objectives.

Job Summary

We are seeking an experienced Administrative Assistant to join our IGM Technology team. The successful candidate will provide administrative support to our executives, ensuring the smooth operation of our team's activities.

Key Responsibilities

  • Manage calendars and coordinate meeting logistics, including securing meeting rooms and audio/visual connectivity.
  • Process and coordinate invoice payments, and provide departmental support for onboarding/offboarding staff and contractors.
  • Coordinate travel arrangements and prepare expense reports.
  • Organize team meetings and provide general administrative duties, such as drafting reports and presentations.
  • Support the team by performing tasks as required to meet deadlines.
  • Prepare spreadsheets, analyze data, and create presentations in PowerPoint.
  • Maintain filing systems and order office supplies.
  • Test internal controls and document procedures.
  • Perform general accounting and administrative duties as required.
  • Assist with department social events and town halls.

Requirements

  • A minimum of 3+ years' experience as an Administrative Assistant.
  • Excellent communication and interpersonal skills.
  • Proficient with MS Office applications and collaborative communication tools.
  • Aptitude for using technology to support business environments.
  • Ability to handle confidential information professionally.
  • Detail-oriented and able to perform in a fast-paced environment.
  • Outstanding organizational, planning, and prioritization skills.
  • Ability to multi-task and manage multiple projects simultaneously.

What We Offer

IG Wealth Management is a diverse workplace committed to doing business inclusively. We encourage applications from all qualified candidates who represent the diversity present across Canada.

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