Human Resources Coordinator

7 days ago

ChathamKent, Canada Truly Green Farms and Cedarline Greenhouses Full time
Human Resources Coordinator


Due to the labour-intensive nature of the greenhouse industry, the position of Human Resources Coordinator has great value to every aspect of the company.

Creating a positive atmosphere, encouraging and enforcing safe work practices, and developing growth and development plans all while remaining an approachable and confidential resource are critical to the role.


Reports to:
Director of Employee Engagement

Reviews conducted by:
Director of Employee Engagement

OVERVIEW

  • Provide support and guidance to employees and management on current policies and procedures
  • Maintain confidentiality in accordance with the Protection of Privacy Act
  • Work closely with all managers to resolve any HRrelated issues
  • Track and maintain any training needs, vacation, sick time, and employee evaluations
  • Promptly deal with issues that are brought to the attention of HR; proactively identify employee situations before they become a problem
  • Update and maintain employee files as needed
  • Complete and maintain all policies and procedures
  • Organize company events (with managers)
RECRUITMENT & SELECTION

  • In cooperation with the relevant manager, arrange the hiring of all employees
  • Deliver training to new employees including onboarding, orientation, health and safety and worker awareness training, company policies, and WHMIS training
  • Maintain the Temporary Foreign Worker program for the farm (including conducting tasks required to keep our offshore employees' status current and bringing in new offshore employees)

EMPLOYEE RELATIONS

  • Utilize the review tracking form to coordinate the planning portion of reviews
  • Inform the proper personnel when a review is due, provide a timeline for the review, and sign off on review upon completion
  • Attend every employee evaluation conducted (including threemonth reviews for new hires, sixmonth reviews, and annual reviews)
  • When relevant, provide the employee with a selfevaluation to be completed prior to the scheduled review
HEALTH & SAFETY

  • Responsible for continually developing, promoting, and sustaining the occupational safety program
  • Follow procedures designated under the Occupational Health and Safety Act and regulations, the Workplace Safety and Insurance Act, and the Ontario Human Rights Code
  • Maintain membership of Joint Health & Safety Committee
  • Conduct scheduled Health & Safety inspections with a worker representative (including the temporary foreign workers' houses)
  • Complete WSIB claim paperwork (Form 7) as needed and ensure a speedy safe return to the work place; manage the early return to work process
  • Develop and implement the appropriate policies and procedures; review policies as required
  • Discuss safety training needs with staff and ensure workers receive appropriate safety training
  • Ensure the organization is fully compliant with all relevant legislation

ADDITIONAL TASKS

  • Weekly update meeting with the Operations Manager
  • Weekly meeting with growers to discuss labour needs
  • Offshore worker housing inspections
  • Coordinate monthly health and safety walkaround
  • Coordinate with growers for employee functions
  • Monthly meeting with senior management
  • Maintain employee files
  • Train employees as needed
  • Regularly interact with employees while they are working (identify gaps or concerns, set a model of approachability for employees, understand workplace environment)

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