Administrative Assistant 4

1 week ago

Winnipeg, Manitoba, Canada Health Sciences Centre Full time

Requisition ID: 353521

Position Number:

Posting End Date:
February 13, 2024

City:
Winnipeg

Employer:
Shared Health

Site:
Health Sciences Centre

Department / Unit:
Patient Services Medicine Program

Job Stream:
Non-Clinical

Union:
Non Union

Anticipated Start Date:

ASAP

FTE: 1.00

Anticipated Shift:
Days

Daily Hours Worked: 7.50

Annual Base Hours: 1950

Salary is commensurate with education and qualifications.

Shared Health leads the planning and coordinates the integration of patient
- centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview:


Reporting to the Director of Patient Services - Medicine, the incumbent is responsible for the effective and efficient management of the office, providing administrative and secretarial support to the Director, the Program Team, and the Managers of Patient Care.


Duties include but are not limited to: managing the Outlook calendar for the Director, coordinating meetings, preparing materials for meetings, attending and recording minutes, composing confidential correspondence and typing a variety of letters, memoranda and reports.

Assists the Financial Analyst with various Health Sciences Centre departmental forms. Supervises and monitors the workload of the 6.5 EFT Secretary 3. Provides training and manages the departmental timekeeping functions, performs miscellaneous administrative and secretarial duties.

Experience:

  • Three to five years previous experience in a senior secretarial position requiring considerable communication with senior level management staff.
  • Previous supervisory experience preferred.

Education (Degree/Diploma/Certificate):

  • Complete high school education, Manitoba standards, required.
  • Successful completion of a recognized secretarial training program required.
  • Additional training in supervision, administration or management preferred.
  • A combination of education and experience may be considered.

Qualifications and Skills:

  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
  • Typing 5060 wpm required.
  • Medical terminology preferred.
  • Demonstrated proficiency in the use of Microsoft Office including Excel, Word, Outlook, Access and PowerPoint required.
  • Knowledge of Environment for Scheduling Personnel (ESP) or other servicebased staff scheduling systems preferred.
  • Knowledge of SAP (Systems, Applications & Products) Program preferred.
  • Familiarity with the Health Sciences Centre and Winnipeg Regional Health Authority internal structure, corporate policies and procedures, and physical layout preferred.
  • Must have excellent communication and interpersonal skills.
  • Must have decisionmaking ability, good judgment, initiative, diplomacy and the ability to coordinate work flow and develop efficiencies.
  • Must be able to function with limited guidance and supervision.

Physical Requirements:

  • Continuous use of personal computer.
  • Fastpaced, high stress environment with a heavy workload.
  • Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values_


Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

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