Administrative Assistant

2 weeks ago


Jordan Station, Ontario, Canada Jordan Station Design Co Inc. Full time

Administrative Assistant
(May 2024)

Jordan Station Design Co Inc. is seeking a well-rounded individual to join our boutique Architectural Design Firm

About Jordan Station Design Co Inc:

JSD Co was founded in early 2019 and has quickly become one of the leading Architectural Design firms in the Niagara Region.

Our primary focus is to provide unique planning, architectural design and technical drawings to help realize our client's vision, enriching their lives through thoughtful design.


Our Core Values:

  • Excellence Through Understanding
  • Personalized Solutions
  • Respectful Collaboration
  • Do the Right Thing (Integrity)
  • Realize Goals

The Role:

Your Responsibilities:

  • Answering phones and directing the caller to the appropriate person.
  • Keeping our CRM system up to date with current prospects.
  • Greet clients and offer refreshments
  • Ensuring client's names are on the screen in the lobby, before they enter for meetings.
  • Ensure the kitchen is stocked and cleaned daily.
  • Ordering of all office supplies supplies
  • Assistant to Jordan, Lee, and Ashley. Assist when needed.
  • Calendar Management for Lee & Jordan ( include coordination/scheduling of team events, lunch & learns, site visit days, etc, booking kickoff meetings, etc)
  • Document Preparation (varies)
  • Provide meeting support by taking meeting notes during all client meetings.
  • File Management
  • Prospective opportunity research
  • Linkedin management.
  • Creating proposals/NOCIS's from time to time, or when Ashley is away.
  • Requesting Google reviews from clients.
  • Preparing monthly newsletters
  • Responsible for developing a standard operating procedures document for the company.
  • Responsible for coordinating birthday/holiday fun (gifts/cards for birthdays, Christmas stockings, etc)
  • Responsible for posting signs on construction sites (& collecting signs once construction's done).

Qualifications:

  • 2+ years experience working as an Administrative Assistant
  • Exceptional organization and communication skills;
  • Background in an Architecture firm would be considered an asset;
  • Ability to effectively provide and receive feedback in a positive, constructive manner;
  • Access to a personal vehicle with an Ontario drivers license;
  • Current First Aid certification would be an asset.

Compensation & Hours:

  • 6month contract position
- part-time (3-4 days a week).

  • Certified Ontario Living Wage employer.
  • Casual working environment.

Job Type:
Part-time

Pay:
From $20.35 per hour

Expected hours:
per week

Education:

  • Secondary School (preferred)

Experience:

  • Administrative experience: 2 years (required)

Work Location:
In person

  • Jordan Station, Ontario, Canada Stevenson Sprinkler & Fire Protection Ltd. Full time

    Company OverviewOur busy, small office is looking for an office/admin assistant as we are growing.Position SummaryReporting and working closely with the Office Administrator, this position provides general administrative support to the company with a focus on scheduling, customer service and some bookkeeping duties.Duties and responsibilities include (but...

  • Assistant Supervisor

    2 weeks ago


    Jordan Station, Ontario, Canada BAYVIEW FLOWERS Ltd Full time

    Family owned & operated since 1948, Bayview Flowers is a live plant grower, broker, and distributor that services supermarkets and big box retailers across North America. We are currently looking for an Assistant Supervisor in our Greenhouse.This position is responsible for supervising and directing greenhouse T-Line order pickers to facilitate accurate and...


  • Jordan Station, Ontario, Canada Bayview Flowers Ltd. Full time

    Bayview Flowers is a complete floral supplier for potted and cut flowers. The company roots were established in 1948 when Clarence van Staalduinen Sr. immigrated from Holland and started growing gladiolas in Toronto. Since then the company has expanded operations with over 340,000 sq. ft. of greenhouses and head offices located in Jordan Station, Ontario. We...

  • Guest Service Agent

    2 weeks ago


    Jordan Station, Ontario, Canada Vintage Hotels Full time

    Inn on the Twenty is currently seeking a Part Time Guest Service Agent to join our growing teamSituated in the heart of Jordan Station, this is an excellent opportunity for those with a love of hospitality and customer service.Please note, this role will not be starting until May.What you'll be doing: Register guests and assign rooms. Assist in...

  • Banquet Lead

    2 weeks ago


    Jordan Station, Ontario, Canada The Shore Full time

    We are excited to announce the opening of our newly renovated facility, The Shore and The Jordan Hotel. Savour the View ~ Savour the Moment_Located in Jordan, Ontario, The Shore offers stunning views and fabulous food. We offer a contemporary casual concept, featuring exceptional seafood, artisanal pizza, signature prime rib and local wines from the Niagara...

  • Park Attendant

    2 weeks ago


    Jordan Station, Ontario, Canada Niagara Peninsula Conservation Authority Full time

    Park Attendant - Gate - Seasonal OPSEU Union PositionsThe Niagara Peninsula Conservation Authority (NPCA) is a community-based natural resource management agency that works to protect, enhance, and sustain healthy watersheds. With 60 years of experience, the NPCA offers watershed programs and services that focus on flood and hazard management, source water...


  • Haley Station, Ontario, Canada Magellan Aerospace Full time

    Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide.At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value.Employees are our...


  • Armstrong Station, Ontario, Canada Flynn Full time

    #LI-HB1INDCANPOFlynn Group of Companies is the leading trade contractor in North America that works on virtually every aspect of a building's outer layer, including Roofing, Glazing, Waterproofing, and Architectural Metals. The foundation of our award winning success is having the right people on our team.At Flynn, it's not just a job, it's a careerThis...

  • Quality Manager

    2 weeks ago


    Haley Station, Ontario, Canada Magellan Aerospace Full time

    Magellan Aerospace is a global, integrated aerospace company that provides complex assemblies and systems solutions to aircraft and engine manufacturers, and defence and space agencies worldwide.At Magellan we have over 80 years of collective knowledge and experience in the aerospace industry, and believe one truth: People create value.Employees are our...


  • Jordan Station, Canada Jordan Station Design Co Inc. Full time

    **Administrative Assistant** (May 2024) Jordan Station Design Co Inc. is seeking a well-rounded individual to join our boutique Architectural Design Firm! **About Jordan Station Design Co Inc**: JSD Co was founded in early 2019 and has quickly become one of the leading Architectural Design firms in the Niagara Region. Our primary focus is to provide...


  • Jordan Station, Canada Stevenson Sprinkler & Fire Protection Ltd. Full time

    **Company Overview** Our busy, small office is looking for an office/admin assistant as we are growing. **Position Summary** Reporting and working closely with the Office Administrator, this position provides general administrative support to the company with a focus on scheduling, customer service and some bookkeeping duties. **Duties and...


  • Jordan Station, Canada Stevenson Sprinkler & Fire Protection Ltd. Full time

    **Company Overview** Our busy, small office is looking for an office/admin assistant as we are growing. **Position Summary** Reporting and working closely with the Office Administrator, this position provides general administrative support to the company with a focus on scheduling, customer service and some bookkeeping duties. **Duties and...


  • Jordan Station, Canada Stevenson Sprinkler & Fire Protection Ltd. Full time

    **Company Overview** Our busy, small office is looking for an office/admin assistant as we are growing. **Position Summary** Reporting and working closely with the Office Administrator, this position provides general administrative support to the company with a focus on scheduling, customer service and some bookkeeping duties. **Duties and...

  • Assistant Supervisor

    4 weeks ago


    Jordan Station, Canada BAYVIEW FLOWERS Ltd Full time

    Family owned & operated since 1948, Bayview Flowers is a live plant grower, broker, and distributor that services supermarkets and big box retailers across North America. We are currently looking for an Assistant Supervisor in our Greenhouse. This position is responsible for supervising and directing greenhouse T-Line order pickers to facilitate accurate...

  • Front Desk Agent

    4 weeks ago


    Jordan Station, Canada Inn On The Twenty Full time

    Inn on the Twenty is currently seeking a Part Time a Front Desk team member to join our growing team! Situated in the heart of Jordan Station, this is an excellent opportunity for those with a love of hospitality and customer service. **What you'll be doing**: - Register guests and assign rooms. - Assist in pre-registration and blocking of reservations...

  • Jr. Sales Analyst

    1 week ago


    Jordan Station, Canada Bayview Flowers Ltd. Full time

    The Jr Analyst will assist and support the Sales Analyst and Account Management team with data management (sales analysis reporting, category/competitive insight reporting), account coordination (sales materials management, cross-functional communication, inventory replenishment), and strategic initiatives (coordinating promotions, audits, activations,...

  • Front Desk Agent

    6 days ago


    Jordan Station, Canada Inn On The Twenty Full time

    Inn on the Twenty is currently seeking a part time Front Desk team member to join our growing team! **What you'll be doing**: - Greet guests. - Register guests and assign rooms. - Assist in pre-registration and blocking of reservations when necessary. - Check out guests on a regular ongoing basis. - Perform office duties such as preparing mail for postage,...

  • Guest Service Agent

    4 weeks ago


    Jordan Station, Canada Vintage Hotels Full time

    Inn on the Twenty is currently seeking a Part Time Guest Service Agent to join our growing team! Situated in the heart of Jordan Station, this is an excellent opportunity for those with a love of hospitality and customer service. **Please note, this role will not be starting until May.** **What you'll be doing**: - Register guests and assign rooms. -...


  • Jordan Station, Canada Bayview Flowers Ltd. Full time

    Bayview Flowers is a complete floral supplier for potted and cut flowers. The company roots were established in 1948 when Clarence van Staalduinen Sr. immigrated from Holland and started growing gladiolas in Toronto. Since then the company has expanded operations with over 340,000 sq. ft. of greenhouses and head offices located in Jordan Station, Ontario. We...

  • Front Desk Agent

    4 weeks ago


    Jordan Station, Canada Inn On The Twenty Full time

    Inn on the Twenty is currently seeking a Part Time Front Desk team member to join our growing team! Situated in the heart of Jordan Station, this is a unique opportunity that offers the chance to meet with guests from all over the world. **What you'll be doing**: - Register guests and assign rooms. - Assist in pre-registration and blocking of reservations...

  • Front Desk Agent

    2 weeks ago


    Jordan Station, Canada Inn On The Twenty Full time

    Inn on the Twenty is currently seeking a Full Time Front Desk team member to join our growing team! Situated in the heart of Jordan Station, this is a unique opportunity that offers a mix of Guest Service and Shuttle Driving duties! **What you'll be doing**: - Greet guests and operate the shuttle van as needed. - Pick up and drop of guests in the company...

  • Front Desk Agent

    2 weeks ago


    Jordan Station, Canada Inn On The Twenty Full time

    Inn on the Twenty is currently seeking a Full Time Front Desk team member to join our growing team! Situated in the heart of Jordan Station, this is a unique opportunity that offers a mix of Guest Service and Shuttle Driving duties! **What you'll be doing**: - Greet guests and operate the shuttle van as needed. - Pick up and drop of guests in the company...

  • Front Desk Agent

    3 weeks ago


    Jordan Station, Canada Inn On The Twenty Full time

    Inn on the Twenty is currently seeking a Full Time Front Desk team member to join our growing team! Situated in the heart of Jordan Station, this is a unique opportunity that offers a mix of Guest Service and Shuttle Driving duties! **Please note, while this position is full time for the remainder of our busy season, this role will transition to part time...

  • Financial Analyst

    7 days ago


    Jordan Station, Canada Cave Spring Cellars Partnership & The Vine Agency Inc. Full time

    **About the job** **Duties & Responsibilities** - Work with Director of Finance to enhance the existing monthly/quarterly reporting package - Prepare and provide variance analysis to monthly performance reporting - Maintain and build upon existing reporting as well as design and create new reports - Develop, produce and monitor benchmarks; produce variance...

  • Banquet Lead

    2 weeks ago


    Jordan Station, Canada The Shore Full time

    **We are excited to announce the opening of our newly renovated facility, The Shore and The Jordan Hotel.** - Savour the View ~ Savour the Moment_ Located in Jordan, Ontario, **The Shore** offers stunning views and fabulous food. We offer a contemporary casual concept, featuring exceptional seafood, artisanal pizza, signature prime rib and local wines from...

  • Park Attendant

    2 weeks ago


    Jordan Station, Canada Niagara Peninsula Conservation Authority Full time

    **Park Attendant - Gate - Seasonal OPSEU Union Positions** The Niagara Peninsula Conservation Authority (NPCA) is a community-based natural resource management agency that works to protect, enhance, and sustain healthy watersheds. With 60 years of experience, the NPCA offers watershed programs and services that focus on flood and hazard management, source...


  • Vineland Station, ON, Canada Employment Professionals Canada Full time

    Unlock your potential and explore a world of opportunities in the Clerical sector with us. Clerical roles are the backbone of businesses, offering a wide range of positions from administrative assistants to data entry specialists. This industry promises growth, innovation, and a chance to make a real impact on society by keeping organizations running...


  • Clarendon Station, Canada NCFST Full time

    **Hours: 35 hrs/wk.** **Range: $65,981-$82,317** **Location: 1122 Lodge Rd, Clarendon Station** **Classification: FT Regular** **Summary**: Native Child and Family Services of Toronto strives to provide a life of quality, well-being, caring and healing for our children and families in the Toronto Indigenous Community. We do this by creating a service...


  • Laurier-station, Canada Rotating Planet Productions Full time

    **Qui sommes-nous ?** Engagée dans le combat pour valoriser des histoires toujours plus uniques, Rotating Planet produit et distribue une vaste bibliothèque de documentaires, de séries télévisées et de courts-métrages primés. Depuis près de vingt ans, le producteur et réalisateur de la société, Ari A. Cohen, crée d'importants films sociaux,...