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Administrative Assistant/receptionist

3 months ago

Oakville, Ontario, Canada ServiceMaster Full time

_Ready to be part of a dynamic and growing company?_
ServiceMaster Brands is looking for talented people to join our team

**_

Administrative Assistant/Receptionist_**The purpose of this job is to provide superior administrative support to ServiceMaster's leading brands, by efficiently managing all assigned tasks in a timely manner.

This support includes but is not limited to scheduling, travel management, managing deadlines and commitments, providing support in business presentation consolidation of reports, social and internal events management, data collection and correspondence preparation, and expense collection and submission.


What you'll do:

  • Support the preparation of business presentations.
  • Independently prepare correspondence and reports.
  • Interpret and clarify requests and provide support with required responses and action.
  • Follow up on deadlines and commitments to or from the team.
  • Prepare for weekly, monthly, and quarterly reviews, meetings & routines, including electronic documentation management and all information reporting.
  • Plan, schedule and manage logistics related to meetings and conferences.
  • Manage requests and concerns with tact and diplomacy.
  • Lead or assist in the planning and facilitation of internal company and client events.
  • Record, transcribe and distribute minutes of meetings.
  • Perform general administration support which includes processing expenses, courier shipments, & copies.
  • Other tasks as assigned to support the business.

What you bring:

  • Answer phone lines and direct calls appropriately
  • Ensure visitors are signed in and out at reception
  • Maintain a tidy and welcoming appearance at the reception
  • Check for & distribute mail (daily)
  • Prepare Purolator waybills for shipments
  • Kitchen, office supplies, flowers/gift baskets for staff and network as requested (sympathy, get well, congratulations)
  • Monitor Concur Invoice Capture and process verification of all incoming invoices
  • Code & submit corporate invoices assigned
  • Approve all invoices submitted once in Accounting Review status.
  • Download vendor invoices/statements as required
  • Transfer data from DR National Account bulk cheques to spreadsheets (RSA & Economical)
  • Create and update new vendor profiles in Concur
  • Update vendor profiles in Concur.
  • Warm and friendly with a positive attitude
  • Possess strong ability to multitask
  • Detailed oriented and Tech Savvy

Work Location:


This is an onsite position based in our office at 2275 Upper Middle Road E., Suite 200, Oakville, ON L6H 0C3.


About ServiceMaster Brands


ServiceMaster Brands is a leading franchise provider of needs-based residential and commercial services in the restoration, cleaning, moving, and bioremediation industries.

Founded in 1929, the company is home to over 3,200 franchisees across 4,600+ locations serving over 1,000,000 homes and businesses each year.

ServiceMaster was founded with a deep commitment to integrity and customer service and does business under seven brands today across 50 states and nine countries that generate more than $3.5B in system-wide sales: ServiceMaster Restore, ServiceMaster Clean, Merry Maids, TWO MEN AND A TRUCK, Aftermath Services, Indoor Science.


While each brand maintains a distinct identity, we share a commitment to our mission to
Making Everyday Heroes More Heroic.

From our franchisee experience to career development to our community outreach efforts, our values -
We Serve, We Care, We Deliver, We Do - guide us.


Working as part of our team means bringing your best ideas to work every day and seeing the impact of your contributions.

Stars in our company at all levels are builders—they love to create, lead and see their plan come to life.

Our best people understand that while great ideas are important, they require incredible focus and teamwork to execute. Life inside our company is the opportunity to do the best work of your career.

ServiceMaster Brands is headquartered in Atlanta, Georgia.

  • It is the policy of ServiceMaster Brands, in accordance with all applicable laws, to recruit, hire, train, and promote persons in all job titles without regard to race, color, national origin, genetic information, religious beliefs, sex, gender identity, sexual orientation, age, marital status, pregnancy, disability, protected veteran status, or any other protected classifications, activities, or conditions as required by fed_eral, state and local laws._