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Administrative Assistant/Office

3 months ago

Greater Sudbury Unitary Authority ON, Canada EightSix Network Inc Full time

This position's primary purpose is to provide a complete range of administrative support to the Health Sciences programs in Northern Ontario, including NODIP and the Rehabilitation Sciences programs.

Responsibilities
~ Opens and distributes incoming regular and electronic mail and other material and

coordinates the flow of information internally and with other units and organizations.
Prepares replies on routine matters.
Prepares, edits and proofreads correspondence, reports, presentations, and other
required material/ documentation. Prepares graphs, charts, spreadsheets, and
schedules to aid unit members.
~ Schedules meetings, books rooms, and organizes video/teleconferences for unit or

committee members ensuring that all necessary arrangements are made. Committee
support includes creation and distribution of agenda, recording and preparation of
meeting minutes, coordination of follow-up required, dissemination of documents, etc.
Undertake routine administrative tasks including arrangements for printing, photocopying, collation of documents, coordinating catering and travel arrangements, and completing relevant reconciliations

Using approved NOSM standard procedures, develops, updates and maintains electronic and hard copy files, which are often highly confidential, in order to retrieve information using knowledge of filing systems and retrieval.

Qualifications
Strong interpersonal, customer service and communication skills
Ability to multitask
Proficient in Microsoft Office suite, SharePoint, Virtual Meetings
A post-secondary diploma (preferably in Office Administration, Business
Administration or other administrative-related discipline) from a recognized Canadian
institution with accreditation is required.
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Northern Employment Solutions Inc in Greater Sudbury, Ontario, Canada
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