Executive Administrative Assistant Needed Immediately
4 weeks ago
The Executive Assistant will provide an exceptional level of support to the Executive team, taking responsibility and ownership for a wide variety of licensing and regulatory task and providing high-level administrative support to the President (Toronto) and remote CEO (Vancouver). In this role, you must be detail oriented, accurate and flexible, have the ability to work with a high level of autonomy and initiative, exhibit originality of thought, analytical skills and take the initiative in solving problems, challenges and deviations in handling business needs in a fast-paced environment. Executive Administration:
Provide comprehensive administrative support to the President, CEO & leadership team team, scheduling and prioritizing meetings, monitoring deadlines, preparation of expense reports, and handling correspondence.
Enable and support the President and the CEO to help facilitate their ability to effectively lead the company.
Other administrative duties as assigned.
Regulatory Compliance Oversight
Monitor and stay current on changes in commercial insurance regulations at both federal and provincial levels in Canada.
Collaborate with regulatory lawyers to ensure the company's operations align with all relevant laws and guidelines.
Develop and implement internal processes and controls to ensure ongoing compliance with regulatory requirements including the preparation and timely filing of all license applications/renewals for all insurance professionals and ensuring all continuing education requirements have been met – bility to effectively work within challenging deadlines.
Maintain accurate records of regulatory communications and assiting in preparing regulatory filings, corporate filings and compliance-related documentation on a timely basis.
Assisting in the preparation of responses to and coordination of requests from various regulatory bodies.
Prepare regular reports for senior management summarizing the company's regulatory compliance status.
Coordinate with legal and other departments to compile necessary documentation for regulatory submissions and audits.
Serve as the primary point of contact for interactions with provincial regulatory agencies and legal representatives.
Facilitate communication between internal stakeholders and external regulatory bodies.
Coordinate responses to inquiries, audits, and examinations from regulatory agencies
Arrange and coordinate complex and detailed travel itineraries and arrangements including transportation, accommodations, and other travel logistics and agendas for executives in accordance with company policy.
Lead and/or assist in the planning and coordination of board/investor meeting and other company events, including agenda preparation, distribution of material, booking location, accommodations, caterers, AV, and other set up and take-down needs, as required.
Demonstrates the ability to exercise appropriate judgment and confidentiality, responds on behalf of leader and/or outreach to others to prepare response or disseminate, as appropriate.
Minimum of 3 years’ experience as an Executive Assistant providing support at the executive level.
Post secondary education, credentials, or certifications such as a business administration certificate or diploma is preferred.
Proficiency in the Microsoft Office Suite including Teams, Outlook, Word, PowerPoint, and Excel
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