Executive Administrative Assistant Needed Immediately
3 weeks ago
EXECUTIVE ASSISTANT
Without a world-class approach to systems, operational excellence, and client success, JANA will not be able to produce great work, deliver the value our clients seek, or reach our north star of Unmatchable Client Experience.
JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A supportive force who empowers our senior leadership, JANA’s Executive Assistant plays a pivotal role in the success of the Executive and, as a result, the Company. JANA’s Executive Assistant is a proactive problem solver with exceptional communication skills and meticulous attention to detail.
An energetic personality who is comfortable wearing many hats and is unafraid of new challenges, the Executive Assistant reports to JANA’s Managing Director.
Responsibilities
Provides high-level executive support to JANA's Executive Team with minimal direction or supervision.
Maintains the absolute highest levels of confidentiality and integrity.
Manages the calendar of JANA’s President & CEO and JANA’s Managing Director, ensuring effective prioritization and preparation.
Demonstrates a high level of initiative and independent performance, along with excellent organizational and time management skills and the ability to multitask and prioritize effectively.
Informs Executives of important information, decisions, and deadlines necessary for day-to-day operations, making recommendations for action as appropriate.
Understands priorities, supporting the management of communications and executing independently.
Anticipates business requirements and takes appropriate actions, respecting tight deadlines and recognizing contextual sensitivities.
Executes consistent and precise follow-up by ensuring issues are resolved and projects are completed in a timely manner.
Supports the coordination of meetings (both internal and external), including the preparation of meeting materials and spaces.
Produces excellent work product without typographical or grammatical errors.
Plans and coordinates travel itineraries, including flights, accommodations, and transportation. Prepares travel documents and expense reports.
Assist with special projects and initiatives as assigned by the executive. Conduct research, gather data and prepare presentations as needed.
Leadership
The JANA Way: Functions in alignment with JANA's Values and Professional Culture.
Integrity: Demonstrates professionalism in dealing with sensitive and confidential issues and individuals at all levels of the corporation.
Speaking/Presenting: Clearly articulates ideas, opinions, and information and thrives on ensuring attention to detail and accuracy in everything.
~ Fast/Agile: Removes barriers to move faster, experiments and adapts, and thrives under pressure and fast pace.
Collaboration: Meticulous, self-motivated, and able to work independently under pressure.
Analytical Thinking: Summarizes information concisely and clearly identifies key elements, patterns, results, or relationships.
Required Skills & Experience
Bachelors Degree in Business or a STEM field.
Minimum 3 years of experience providing support at an Executive level.
#J-18808-Ljbffr
-
Hamilton, ON, Canada EightSix Network Inc Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Stoney Creek, ON, Canada Robert Half Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Stoney Creek, ON, Canada Robert Half Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Stoney Creek, ON, Canada Robert Half Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Toronto, ON, Canada Irving Shipbuilding Full timeEXECUTIVE ASSISTANT Located at 3099 Barrington Street in Halifax, Nova Scotia, Canada, B3K 5M7, and 35 Micmac Boulevard, Dartmouth, Nova Scotia, Canada, B3A 4Y8, Irving Shipbuilding is proud to be Canada’s National Shipbuilder.Over the next 30 years, our shipbuilders will construct 20+ modern patrol ships and surface combatants for the Royal Canadian...
-
Ottawa, ON, Canada Blumetric Environmental Inc. Full timeEmployment Type: Full-time, Permanent BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide administrative oversight and support for all executive portfolios...
-
Waterloo, ON, Canada Robert Half Full timeWe are seeking an experienced and highly skilled Executive Assistant to support a C-Level Executive and Board of Directors. If you thrive in a fast-paced environment, possess excellent organizational and communication skills, and are dedicated to providing top-notch executive support, we invite you to apply for this exciting opportunity. This is an in office...
-
Toronto, ON, Canada Mttalentgroup Full timeExecutive Assistant Work Model: Hybrid (1-2 days in office, downtown Toronto) Client Overview: We are hiring on behalf of our esteemed client who is seeking a Rockstar Executive Assistant to partner with one of their top Executives. As an Executive Assistant, you will play a crucial role in supporting executive functions and facilitating smooth...
-
Toronto, ON, Canada Cavell Risk, Inc. Full timeThe Executive Assistant will provide an exceptional level of support to the Executive team, taking responsibility and ownership for a wide variety of licensing and regulatory task and providing high-level administrative support to the President (Toronto) and remote CEO (Vancouver). In this role, you must be detail oriented, accurate and flexible, have the...
-
Kitchener, ON, Canada Hammehr Talent Consultants Full time €60,000 - €70,000Hammehr, in collaboration with our IT consulting client, is seeking an Executive Assistant to the CEO. This role is pivotal to making a tangible impact in a fast-paced, tech-driven environment. Organize and maintain files and databases in a confidential manner. Coordinate and manage special projects as needed. Proven experience as an Executive...
-
Toronto, ON, Canada CEI Fleet Collision and Safety Full timeWe are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. We are looking for a proven and experienced Executive Assistant (EA) with a passion for supporting a c-suite executive. This EA will serve as a strategic and tactical partner supporting an Executive Vice...
-
Brampton, ON, Canada GIFTCRAFT Full timeThe Executive Assistant/Administrative Specialist will work with stakeholders across the company (from Executives to Managers to Sales Representatives), delivering solutions that will ensure the maximum success & profitability for our team. General Job Duties will include administrative support for CEO and members of the Executive Team as needed; screening...
-
Markham, ON, Canada Sofina Foods Inc. Full timeExecutive Assistant – Latrus Family Office This rewarding and demanding role operates within a high net worth (HNW) family office based in Toronto. The role is required to meet the needs of a highly successful and active entrepreneur who leads a global enterprise as chairman, is the head of a prominent Canadian family, and – together with his family...
-
Toronto, ON, Canada The Salvation Army Full timeAbout The Salvation Army The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus. The Salvation Army Canada and Bermuda has...
-
Kingston, ON, Canada Queen's University Full timeReporting to the Executive Director, Athletics & Recreation, the Executive Assistant is responsible for providing senior level support to the Executive Director, Athletics and Recreation and Director, Operations and Service Delivery. Due to the complexity of managing the Directors’ time and priorities, as well as coordinating the administrative function...
-
Toronto, ON, Canada culturelink Full timefull time Executive Assistant Chief Executive Officer CultureLink is a Not for Profit Charity settlement and community organization with 35 years of experience in developing and delivering services to meet the needs of diverse communities. Our team of more than 70 staff members, speaking more than 30 languages, is dedicated, knowledgeable, and...
-
Guelph, ON, Canada University of Guelph Full timeOntario Secondary School Teachers' Federation District 35- Technician/Administrative/Research/Agricultural Executive Assistant Computing and Communications Services (CCS) Computing and Communications Services (CCS) is the central IT department at the University of Guelph, providing core IT services and technology solutions to the U of G...
-
Executive Administrative Assistant Needed Immediately
48 minutes ago
Toronto, ON, Canada International Catalyst Services, LLC Full timeExecutive Assistant - President, Mercer Canada As an experienced and committed professional, you will be an executive assistant to the President of Mercer Canada (primary) and provide administrative support to the Toronto Office Leader. You will be part of a global workforce energized and united by a common purpose: making a difference in the moments...
-
Executive Administrative Assistant Needed Immediately
18 minutes ago
Brampton, ON, Canada Loblaw Companies Limited Full timetime type Full time All referred applicants must first be submitted through Workday by a current Loblaw Colleague. Come make your difference in communities across Canada, where authenticity, trust and making connections is valued – as we shape the future of Canadian retail, together. Our unique position as one of the country's largest employers,...
-
Markham, ON, Canada ZoomHR Full timeOur client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! This role provides administrative support to executives, to ensure the successful execution of their respective...