Executive Administrative Assistant Needed Immediately

2 weeks ago


Toronto ON, Canada Baycrest Full time

EXECUTIVE ASSISTANT


FULL TIME


Position Type: Permanent Full-time


Shift Type: Days shift with some weekends (subject to change)


Bi-Weekly Hours: 70 Hours


Hours of Work: 7 hrs/shift


Baycrest is a global leader in aging and brain health through research, innovation, care and education, working to defeat dementia and create a world where every older adult enjoys a life of purpose, inspiration and fulfilment.


The Executive Assistant will support the Chief, Financial and Operation Officer, Chief, Events and Sponsorship, as well as Director, Marketing.



Proactively manages and maintains complex electronic calendar and schedule for the Chief Financial and Operation Officer, Chief Events and Sponsorship, Director Marketing based on their business priorities and projects. Proactively prepares meeting materials, and arranges for catering, room (virtual and real) and equipment bookings as needed.
Provides support to divisional, corporate and Board level committees including meeting coordination, minutes and preparation and the distribution of materials and agendas.
Provides support to divisional management meetings, including organizing agenda, assigning action items and monitoring action resolution.
Ensures payroll timesheets are accurately completed and submitted in a timely manner.
Registers and organizes travel arrangements and accommodation for the Chief Financial and Operation Officer, Chief Events and Sponsorship and Director Marketing when attending conferences, seminars and retreats.
Five (5) years’ experience providing executive support to C-Level Executives, Boards and Committees
Post-secondary education in a related discipline or the equivalent combination of education and work experience
Previous experience in a non-profit organization, particularly a complex health care facility (Long-Term Care facility or other health care facility) is an asset
Excellent computer and keyboarding skills including proficiency in Microsoft Office, including Word, Outlook, Excel, PowerPoint and Publisher
Please submit your application online through the Baycrest intranet. Please submit your application online by clicking the Apply button below.


It is a condition of employment that new employees provide proof that they are fully vaccinated against COVID-19 prior to the start date of employment. This means that all new employees must have received all required doses of a COVID-19 vaccine approved by Health Canada at least 14 days prior to their start date. Applicants who have appropriate written proof of a medical reason, or a reason pursuant to the Ontario Human Rights Code, for not being fully vaccinated against COVID-19 may provide such documentation to the Human Resources department. Baycrest is committed to providing accessible employment practices that are in compliance with the Accessibility for Ontarians with Disabilities Act (‘AODA’). If you require accommodation for disability during any stage of the recruitment process, please notify Human Resources at recruitment@baycrest.All successful candidates will be required to complete a police reference check/vulnerable sector screen and submit proof of two doses of vaccination against COVID-19, unless exempt.



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