Administrative Assistant #12828

3 weeks ago

Toronto, Canada Options Consulting Solutions Full time

ADMINSTRATIVE ASSISTANT

FULL-TIME

DOWNTOWN TORONTO, ON

MUST BE ON SITE 4 DAYS A WEEK


Are you passionate about diversity, equity, and inclusion?

Are you curious, adaptive, and proactive with a solutions-oriented approach?

Are you skilled in providing administrative support in a professional environment?


The Company

Our client is a non-profit organization dedicated to promoting diversity and inclusion in the corporate world with a small team of professionals committed to this cause. They’re looking to strengthen the operations team with a smart, organized, and capable administrative professional. If you are a self-starter who seeks a small and tightknit team of colleagues, this is an exciting opportunity to make an impact


Company Perks and Rewards

  • Great compensation
  • Hybrid work model (4 days in office)
  • Benefits include health, dental, and vision
  • A forward-thinking and people-focused culture
  • A fast-paced and exciting environment
  • An opportunity to wear many hats
  • Located in Downtown Toronto
  • And more


The Job

Reporting to the Chief Operating Officer (COO), you are instrumental in daily operations within the organization by providing administrative support in a variety of matters. You will:


  • Handle the COO and operations team’s calendars and communications.
  • Schedule meetings and prepare agendas, meeting materials, catering, etc.
  • Attend meetings and perform notetaking for accurate records.
  • Coordinate event logistics including travel arrangements for leaders.
  • Maintain files, documents, and information in an organized system.
  • Assist with presentations and reports, distributing as required.
  • Collaborate with colleagues to ensure efficiency and clear communications.
  • Participate in various projects, tracking timelines and deliverables.
  • Assist with ordering and maintaining office supplies and inventory.
  • Participate in decision-making by conducting research and gathering data.
  • Support implementation of the company’s policies, procedures, and best practices.
  • Other administrative tasks as required.


What you bring to the job

You are passionate about inclusivity and motivated by the opportunity to support an impactful mission. You thrive in a role helping others and seek to be part of an engaging and collaborative workplace community. You also have:


  • High school diploma or equivalent, with additional education or certification as a strong asset.
  • Experience providing administrative and/or operational support in a professional environment.
  • Experience with scheduling, meeting coordination, minute-taking, and coordinating travel.
  • Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
  • Experience with Concur or similar software for processing expenses.
  • Strong interpersonal, relationship-building, and professional communication skills.
  • High degree of professionalism, reliability, accuracy, and competence.
  • Adaptability in a fast-paced environment with shifting priorities.
  • A team-oriented mindset and a solutions-focused approach.


Qualified job seekers are asked to apply with attention to Rhiannon Bodman. Reference #12828


I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role


Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.


You can also find more jobs that may be suited to you on the Options Consulting Solutions Indeed and LinkedIn pages. Follow us on Instagram and Facebook for job searching tips and other updates.

  • Administrative Assistant #12828

    2 weeks ago

    Toronto, ON, Canada EightSix Network Inc Full time

    Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit organization dedicated to promoting diversity and inclusion in the corporate world with a small team...

  • Administrative Assistant #12828

    1 week ago

    Old Toronto, Canada EightSix Network Inc Full time

    Are you passionate about diversity, equity, and inclusion?Are you curious, adaptive, and proactive with a solutions-oriented approach?Are you skilled in providing administrative support in a professional environment?The CompanyOur client is a non-profit organization dedicated to promoting diversity and inclusion in the corporate world with a small team of...

  • Administrative Assistant #12828

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEKAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment?The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANTFULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEKAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment?The Company Our client is a non-profit organization...

  • Administrative Assistant #12828

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANTFULL-TIMEDOWNTOWN TORONTO, ONMUST BE ON SITE 4 DAYS A WEEKAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach?Are you skilled in providing administrative support in a professional environment?The CompanyOur client is a non-profit organization dedicated...

  • Administrative Assistant #12828

    3 weeks ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANTFULL-TIMEDOWNTOWN TORONTO, ONMUST BE ON SITE 4 DAYS A WEEKAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach?Are you skilled in providing administrative support in a professional environment?The CompanyOur client is a non-profit organization dedicated...

  • Administrative Assistant #12828

    8 hours ago

    Toronto, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANTFULL-TIMEDOWNTOWN TORONTO, ONAre you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach?Are you skilled in providing administrative support in a professional environment?The CompanyOur client is a non-profit organization dedicated to promoting diversity and...

  • Administrative Assistant #12828

    3 weeks ago

    Toronto, ON, Canada Options Consulting Solutions Full time

    ADMINSTRATIVE ASSISTANT FULL-TIME DOWNTOWN TORONTO, ON MUST BE ON SITE 4 DAYS A WEEK Are you passionate about diversity, equity, and inclusion? Are you curious, adaptive, and proactive with a solutions-oriented approach? Are you skilled in providing administrative support in a professional environment? The Company Our client is a non-profit...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Vector Institute Full time

    **JOB DESCRIPTION** **Administrative Assistant** *** The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO’s Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada DREAM STAR BEDDING CO (2004) LTD Full time

    **About us** DREAM STAR BEDDING CO (2004) LTD Mattress Manufacturer **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada DREAM STAR BEDDING CO (2004) LTD Full time

    **About us** DREAM STAR BEDDING CO (2004) LTD Mattress Manufacturer **Administrative Assistant Job Responsibilities**: - Provides administrative support to ensure efficient operation of office. - Answers phone calls, schedules meetings and supports visitors. - Carries out administrative duties such as filing, typing, copying, binding, scanning etc. -...

  • Administrative Assistant

    6 days ago

    Toronto, Canada Quantum Full time

    Position: Administrative Assistant, LegalLocation: Downtown Toronto (Hybrid 3 days a week)Salary: Competitive and dependant on experience Job Type: PermanentOur legal client is currently seeking an Administrative Assistant, Legal who enjoys an independent, fast-paced, and busy role. The successful candidate will be assisting a busy Partner with all legal...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada Acara Solutions Full time

    **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Organize catering for team meetings. - Assisting with a...

  • Administrative Assistant

    7 days ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada 247 Labs Full time

    Introduction: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. Responsibilities: Administrative Support: Answer admin related emails, and other correspondence.Assist in the preparation of regularly scheduled reports.Assisting in setup the employee tools.Other...

  • Administrative Assistant

    4 weeks ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...