Administrative Assistant #12828
3 weeks ago
Are you passionate about diversity, equity, and inclusion?
Are you curious, adaptive, and proactive with a solutions-oriented approach?
Are you skilled in providing administrative support in a professional environment?
The Company
Our client is a non-profit organization dedicated to promoting diversity and inclusion in the corporate world with a small team of professionals committed to this cause. They’re looking to strengthen the operations team with a smart, organized, and capable administrative professional. If you are a self-starter who seeks a small and tightknit team of colleagues, this is an exciting opportunity to make an impact
Company Perks and Rewards
- Great compensation
- Hybrid work model (4 days in office)
- Benefits include health, dental, and vision
- A forward-thinking and people-focused culture
- A fast-paced and exciting environment
- An opportunity to wear many hats
- Located in Downtown Toronto
- And more
The Job
Reporting to the Chief Operating Officer (COO), you are instrumental in daily operations within the organization by providing administrative support in a variety of matters. You will:
- Handle the COO and operations team’s calendars and communications.
- Schedule meetings and prepare agendas, meeting materials, catering, etc.
- Attend meetings and perform notetaking for accurate records.
- Coordinate event logistics including travel arrangements for leaders.
- Maintain files, documents, and information in an organized system.
- Assist with presentations and reports, distributing as required.
- Collaborate with colleagues to ensure efficiency and clear communications.
- Participate in various projects, tracking timelines and deliverables.
- Assist with ordering and maintaining office supplies and inventory.
- Participate in decision-making by conducting research and gathering data.
- Support implementation of the company’s policies, procedures, and best practices.
- Other administrative tasks as required.
What you bring to the job
You are passionate about inclusivity and motivated by the opportunity to support an impactful mission. You thrive in a role helping others and seek to be part of an engaging and collaborative workplace community. You also have:
- High school diploma or equivalent, with additional education or certification as a strong asset.
- Experience providing administrative and/or operational support in a professional environment.
- Experience with scheduling, meeting coordination, minute-taking, and coordinating travel.
- Proficiency with Microsoft Office applications (Outlook, Word, Excel, PowerPoint).
- Experience with Concur or similar software for processing expenses.
- Strong interpersonal, relationship-building, and professional communication skills.
- High degree of professionalism, reliability, accuracy, and competence.
- Adaptability in a fast-paced environment with shifting priorities.
- A team-oriented mindset and a solutions-focused approach.
Qualified job seekers are asked to apply with attention to Rhiannon Bodman. Reference #12828
I really look forward to hearing from you, but please understand that I will only be contacting those that are applicable for the role
Options Consulting Solutions is an equal opportunity employer and welcomes applications from all individuals. Applicants selected for an in-person interview will be asked whether specific accommodations are needed to support a personal disability.
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Options Consulting Solutions in Toronto, Ontario, Canada
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