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Executive Administrative Assistant, Senior

3 months ago

Calgary AB, Canada RISE Recruiting Full time

Our client is looking for a Senior Executive Assistant who possesses expertise in providing administration and operational support at a senior level. Acting as an intermediary to facilitate effective communication and foster relationships between advisors, key executives, employees, internal/external stakeholders, and the Executive.
Establishing and sustaining inter-organizational relationships to facilitate transparent channels for communication and exchange of information between key executives, advisors, and the Executive.
Overseeing the Executives schedule to optimize the productive use of time in accordance with their preferences and priorities.
Creating and executing a productive meeting schedule that conforms to the Executives needs, guaranteeing timely circulation of agendas and materials, preparing attendees, making sure time is utilized efficiently, accomplishing meeting goals and creating action items.
Keeping contact lists and relevant information up to do and ensuring the Executive has convenient and efficient access to them at all times.
Extensive domestic and international travel coordination. Examining existing practices and offering suggestions to executives, stakeholders, the Executive regarding enhancements in processes, communication, management systems and other areas.
Keeping up to date with and consolidating schedules of the executive team and stakeholders to ensure meeting locations, agendas, attendance and other factors are organized effectively.
Handling inquiries, devising action plans, and aiding in the creation and distribution of communications in coordination with the Executive, Legal Advisors, stakeholders.

A bachelor’s degree in business administration is considered an asset.
A proven track record of career progression within administrative support and ideally 7+ years in a related position.
Proficiency in corporate structures and experience in handling corporate documents.
Proven track record of project management experience is considered an asset.
Proficiency with computer software’s and systems.

Relocation will be considered for this position.