Current jobs related to Executive Administrative Assistant - Calgary - City of Calgary

  • Executive Administrative Assistant

    5 days ago

    Calgary, Alberta, Canada Homes by Avi (Canada) Inc. Full time

    **What We're Looking For**We are seeking an experienced Executive Administrative Assistant to join our team.You will be responsible for providing exceptional administrative support, including preparing correspondence, managing calendars, and coordinating travel arrangements.You will also be responsible for interacting with condominium management software,...

  • Executive Administrative Assistant

    2 hours ago

    Calgary, Canada City of Calgary Full time

    If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer...

  • Office Administrator

    3 weeks ago

    Calgary, Canada Build It Full time

    **About Us**: **Role Description**: We are seeking a full-time Office Administrator / Executive Assistant to support our Business Development, Marketing, Operations teams, and our partner. In this dynamic role, you will provide comprehensive administrative support, ensuring that daily operations run smoothly and that communication flows seamlessly between...

  • Executive Administrative Assistant

    4 weeks ago

    Calgary, Canada TC Energy Full time

    Determined. Imaginative. Curious. If these are some of the ways you describe yourself — we want to learn more about you! At TC Energy, we are Energy Problem Solvers — passionate about transitioning North America to cleaner energy while meeting the energy demands of today and tomorrow. If that sounds like a challenge you want to help tackle, we want you...

  • Executive Administrator

    4 weeks ago

    Calgary, Canada Winsport Full time

    **Scope of Position**: Reporting to the President & CEO, the Executive Administrator is responsible for working alongside our President & CEO in addition to a wide variety of administrative duties in support of the Executive Leadership team as a whole. Duties include but are not limited to preparation of documents and correspondence, file management,...

  • Executive Administrative Assistant

    3 weeks ago

    Calgary, Canada NDAX Canada Inc. Full time

    As one of Canada's largest and fastest growing cryptocurrency trading platforms, NDAX has set the bar high for the country's fintech industry and is constantly leading the way in terms of security and innovation. We're on a mission to empower more Canadians to unlock the full potential of digital finance. To address the various needs in the Canadian...

  • Spd Office

    4 weeks ago

    Calgary, Canada Alberta Health Services Full time

    Your Opportunity: The Executive Administrative Assistant is a key senior administrative support role in the Office of the Senior Provincial Director - Health Information Management working closely with the Executive Associate and Executive Administrative Support in supporting services to build the strength and effectiveness of the Office of the Senior...

  • Executive Administrator

    6 days ago

    Calgary, Canada LaPrairie Group Full time

    **LaPrairie Group of Companies is looking for an Executive Administrator to join its team in downtown Calgary, Alberta.** The Executive Administrator is responsible for a wide variety of administrative duties in support of LAPRAIRIE's several operating divisions across North America. In this role, you will facilitate executive assistance, general...

  • Executive Assistant

    4 weeks ago

    Calgary, Canada South Calgary Oral and Maxillofacial Surgery Full time

    **Executive Assistant** **Executive Assistant Responsibilities**: - Prepare reports, memos, letters, and other essential documents. - Handle basic administrative tasks to facilitate smooth operations. - File and retrieve corporate records, documents, and reports. - Research and compile data to create documents for review and presentation by the surgeon or...

  • Executive Assistant

    3 weeks ago

    Calgary, Canada Sublatus Full time

    **Company Overview**: We are a privately owned environmental construction company headquartered in Calgary, Alberta. Our mission is to build a sustainable future through innovative construction solutions that prioritize environmental responsibility and economic growth. We specialize in decommissioning, demolition, environmental construction, reclamation, and...

  • Executive Assistant

    4 weeks ago

    Calgary, Canada Peters & Co. Limited Full time

    **OPPORTUNITY - EXECUTIVE ASSISTANT, CORPORATE FINANCE** **Role: Full-time, Employee** **Location: Peters & Co. Limited - Office, Calgary AB (not remote or hybrid)** **Start Date: January 2025 or earlier** - Peters & Co. is a full-service investment dealer that has specialized in the Canadian energy sector for over 53 years._ An **Executive Assistant,...

  • Executive Assistant

    4 weeks ago

    Calgary, Canada Justin Havre & Associates Full time

    This is your lucky day if you’ve been thinking about joining the high-octane world of Calgary real estate. We’re opening doors to the position of Executive Assistant, working for and with our Leadership Team and Advisors at the Justin Havre Real Estate Team. If you want to work with top-performers in real estate, here’s your chance. This is a job for...

  • Executive Assistant

    3 weeks ago

    Calgary, Canada Sonshine Community Services Full time

    Sonshine brings hope and healing to families in need for more than 40 years. We are a multi-services organization, supporting community needs including a residential shelter for women and children, community counselling, and children's programming. **THE POSITION**: The **Executive Assistant** (EA) is a senior level administrative position, providing...

  • Executive Assistant

    2 days ago

    Calgary, Alberta, Canada Sport Chek Full time

    Executive Assistant - (Contract - 12 Months)Executive Assistant - (Contract - 12 Months)Apply locations Calgary, AB time type Full time posted on Posted 2 Days Ago time left to apply End Date: March 18, 2025 (11 days left to apply) job requisition id JR142497What you'll doThe Executive Assistant will provide administrative, managerial and organization...

  • Executive Assistant

    4 weeks ago

    Calgary, Canada Mosaic Primary Care Network Full time

    Executive Assistant **Status**:Regular Full-Time (1.0 FTE) **Reporting To**:Business Operations Manager **Date Available**:Negotiable **Hours of Work**:7.75 hours per day, 38.75 hours per week **Exempt/Non-Exempt**:Exempt **Program**:Administrative **Salary Range**:$60,000 - $80,000 **About Us** Mosaic Primary Care Network (PCN) provides a wide...

  • Executive Assistant

    21 hours ago

    Calgary, Canada Calgary Homeless Foundation Full time

    **Executive Assistant **(Full Time, Permanent)** Calgary Homeless Foundation (CHF) guides the fight against homelessness in Calgary. We allocate resources for highest impact and outcomes, maximizing benefits for people experiencing homelessness. Using our custom built database and research methods, we aim to build knowledge and understanding, then work to...

  • Executive Assistant

    2 weeks ago

    Calgary, Canada AltaGas Full time

    Job Description AltaGas - Executive Assistant Join us as the Executive Assistant to the Chief Safety, Sustainability, and Stakeholder Officer and their dedicated team. In this pivotal position, you will manage expense reports, coordinate calendars, and provide essential administrative support. You will also be the key coordinator for both the...

  • Executive Assistant

    3 weeks ago

    Calgary, Canada Westside Kings Church Full time

    **Westside Kings Church** **JOB TITLE: Executive Assistant** **CREATED: February 2025** ***: The Executive Assistant manages the systems, operations, and administration of the church, enabling the Co-Lead Pastoral Team to focus on strategic decisions for advancing the church’s vision and mission. **CORE COMPETENCIES**: - Organizational Skills - able...

  • Executive Assistant

    3 weeks ago

    Calgary, Canada Keyera Full time

    Keyera Career Opportunity Job Type: Permanent THE POSITION RESPONSIBILITIES - Executive administrative support to the Senior Vice President, Sustainability, External Affairs & General Counsel by managing schedules, preparing presentations, handling communications, preparing expense reports, and coordinating travel arrangements. - Assisting with the...

  • Executive Assistant

    6 days ago

    Calgary, Canada Logel Homes Full time

    Logel Homes was created in 2000 to bring signature quality and value to townhome and condominium buyers. Logel Homes is proudly one of Canada’s Best Managed Companies (Platinum Standard), the 8-time winner of Customer Insights Best Customer Experience and 2020,2021& 2022 Multi-Family Builder of The Year. With an exciting, vibrant, and stimulating workplace...

Executive Administrative Assistant

4 weeks ago

Calgary, Canada City of Calgary Full time

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary. City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits. Together we make Calgary a great place to make a living, a great place to make a life.
- The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.
- As the Executive Administrative Assistant to the General Manager (GM) of Community Services, you will perform a wide variety of responsibilities in response to business demands supporting the GM's office. This position requires a highly skilled, self-motivated and energetic individual who works well both independently and in a diverse, team-oriented environment, exercises confidentiality and discretion and demonstrates organizational and personal sensitivity. You will work closely with the General Manager and the Senior Executive Advisor. Primary duties include:

- Arrange meetings, recognize shifting priorities, and manage schedules appropriately to maximize the effective use of the General Manager's time. Create weekly binders for Council, Committees, Executive Leadership, and daily meetings, containing the anticipated materials the GM will need to read and use in the week ahead.
- Work to resolve complex and sensitive issues using your well-developed political acumen.
- Organize Senior Management Leadership meetings and circulate agendas and materials in advance.
- Collaborate with Council and their staff as required and respond to inquires.
- Maintain pending correspondence, files and retrieve information including confidential material.
- Manage office moves; office's stationary needs, prepare corporate credit card reconciliations and book travel; arrange venue bookings and catering when hosting in-person meetings with attendees.
- Perform records management duties for the GM office, including handling of all electronic and physical files, and coordination of Department reports.
- Arrange Service Milestone pins and certificates with the Corporate Recognition Program.

**Qualifications**
- A completed 1-year Certificate/Diploma in Business, Office Administration or a related field and at least 5 years of senior administrative experience OR;
- A completed 2-year Diploma in Business, Office Administration or a related field and at least 3 years progressively senior administrative or secretarial experience.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams, OneNote, SharePoint) and Adobe Acrobat is required.
- Proficient in using Content Server, Integrated Records Information Management (IRIMS), OneDrive, PeopleSoft Human Capital Management (HCM), and Financials and Supply Chain Management (FSCM).
- Ability to learn new business technologies as they evolve and change.
- Knowledge of City policies, procedures and operations is considered an asset.
- Ability to interact with all levels of The City staff, elected officials, external organizations and the general public.
- Effective communication skills with a focus on relationship building.
- Demonstrate organizational skills, high attention to detail and adaptability to a changing environment.
- Must demonstrate competence, collaboration, commitment and character.

**Pre-employment Requirements**
- Successful applicants must provide proof of qualifications.
- Union: CUPE Local 38
- Business Unit: Community Services
- Position Type: 1 Permanent
- Location: 800 Macleod Trail SE
- Compensation: Pay Grade 8 $35.51 - 47.49 per hour (under review)
- Days of Work: This position typically works a 5 day
work week, with 1 day off in each 3 week cycle.
- Hours of work: Standard 35 hour work week
- Audience: Internal/External
- Job ID #: 309847