Senior Executive Assistant

4 weeks ago

Calgary, Alberta, Canada Eny Consulting Inc Full time

Position Overview:

We are in search of a detail-oriented and proactive Senior Executive Assistant to provide essential administrative support to the CEO of Eny Consulting Inc. This role encompasses a variety of responsibilities aimed at ensuring efficient operations and effective communication within the organization.

Key Responsibilities:

1. Executive Support:

Deliver high-level administrative assistance to the CEO, including calendar management, appointment scheduling, and meeting coordination.

Prepare and disseminate correspondence, reports, and presentations as necessary.

Assist in the preparation of meeting materials, such as agendas and briefing documents.

Conduct research and gather information for various projects and initiatives.

Serve as a liaison between the CEO and both internal and external stakeholders, ensuring timely and professional communication.

2. Social Media Oversight:

Manage the organization’s social media platforms.

Create engaging content, schedule posts, and monitor interactions across channels.

Implement strategies to enhance brand visibility and engagement.

Analyze social media metrics to evaluate campaign effectiveness and identify improvement opportunities.

3. Email Coordination:

Oversee email correspondence, including prioritizing messages, drafting replies, and maintaining organized folders.

Monitor inquiries and requests, forwarding relevant communications to appropriate parties.

Ensure timely follow-up on critical emails and tasks.

4. Administrative Management:

Handle daily administrative functions, including phone call management and correspondence handling.

Organize and maintain office systems, supplies, and equipment.

Coordinate travel logistics, including flight bookings and accommodation arrangements.

Assist in planning and organizing company events and workshops.

Support the onboarding process for new employees, ensuring a seamless transition.

5. Project Support:

Assist in coordinating projects, ensuring deadlines and deliverables are met.

Track project progress and prepare status updates for the CEO.

Collaborate with various teams to facilitate effective communication and coordination.

6. Data Management:

Maintain confidentiality and professionalism when handling sensitive information.

Organize and manage both digital and physical files and documentation.

Assist in preparing and editing reports and business documents.

Qualifications:

Demonstrated experience as an Executive Assistant or in a similar capacity supporting senior executives.

Exceptional organizational and time management abilities, with a knack for prioritizing tasks.

Excellent written and verbal communication skills.

Proficiency in social media management tools and email systems.

Experience with CRM systems and creating engaging content.

Proficient in Microsoft Office Suite and other relevant software.

High level of professionalism and discretion in managing confidential information.

Strong attention to detail and accuracy.

Able to work independently and collaboratively, demonstrating flexibility and adaptability.

Note: The job description may evolve based on organizational needs.

If you are interested in the role of Senior Executive Assistant supporting the CEO of Eny Consulting Inc., please submit your resume and cover letter outlining your qualifications and suitability for the position. We look forward to your application.

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