Executive Assistant

1 week ago

St John's, Newfoundland and Labrador, Canada Oak View Group Full time

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. We offer an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Job Summary

We are seeking a dynamic Executive Assistant to join our team. Reporting to the General Manager & Director of Finance, you will play a crucial role in keeping the office running smoothly and efficiently.

This role will pay an hourly rate between $20 to $21.

About the Role

  • Be the Face of Our Office: Greet clients and visitors with a positive, helpful attitude.
  • Support Our Team: Assist with various administrative tasks including photocopying, note-taking, and ensuring invoices are paid.
  • Manage Communications: Answer and forward phone calls professionally and efficiently, and handle mail distribution.
  • Financial Assistance: Work closely with the Director of Finance to manage purchase orders, code and post invoices, maintain statements, journal receipts, and handle bank deposits.
  • Reception Duties: Provide excellent customer service by addressing inquiries and directing calls.
  • Event Coordination: Book and invoice casual ice rentals, and collaborate with tenants to schedule spaces within the arena.
  • Team Collaboration: Assist colleagues with administrative tasks and perform ad-hoc duties as needed.

Requirements

  • Experience: Minimum of 2 years in a professional office setting.
  • Professionalism: Consistent, professional dress, and manner.
  • Communication Skills: Excellent written and verbal communication abilities.
  • Tech-Savvy: Competency in Microsoft Word, Excel, and Outlook.
  • Time Management: Strong organizational skills with good time management.
  • Administrative Expertise: Experience with clerical procedures.
  • Team Player: Able to contribute positively as part of a team, helping with various tasks as required.
  • Problem Solving: Able to provide creative solutions to complex problems.
  • Ability to Work Under Pressure: Experience with juggling multiple tasks with looming deadlines.

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