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Executive Assistant

3 months ago

Montréal QC, Canada ECARPETGALLERY Full time

COMPANY DESCRIPTION  

 

ECARPETGALLERY is North America’s leading online retailer of luxury rugs and carpets. Celebrating over 25 years in business, we source and curate handmade oriental rugs as well as offer designer machine-made collections. We operate in a very lean model and are obsessed with optimizing processes as we aim for efficiency. ECARPETGALLERY is all about new ideas and thinking outside the box all the while being laser focused on our outcomes and objectives. Our strength in the eCommerce industry comes in our diversity of team members and their skillsets. We are always looking for talented, adaptable, energetic and passionate individuals who enjoy working in a fast-paced environment. 

 

JOB SUMMARY  

 

ECARPETGALLERY is currently seeking an Executive Assistant for our Business Development Executive. This position will be responsible for providing a high level of support to the Business Development Executive, while maintaining company-wide best practices in responding to internal and external inquiries, developing and maintaining excellent relations with all employees, clients and other stakeholders. In addition, this position will play a key role in the growth of the commercial flooring division (DBA: Solix) through organizing quotes, installations and addressing any inquiries. 

 

RESPONSIBILITIES  

 

  • Independently provide high-quality support that anticipates the needs of the Business Development Executive 
  • Controlling and processing purchase orders and ensuring accurate and timely order fulfillment 
  • Ensuring effective communication between on-site team and facility 
  • Collaborating with internal teams such as logistics, warehouse and finance to coordinate product delivery and invoicing 
  • Screen, write and coordinate the Business Development Executive’s inbound and outbound communications and act as his primary contact 
  • Attend and prepare client meetings and take meeting notes
  • Act as a trusted support person and coordinate all activities required to meet the demands of ongoing priorities, including agenda management.
  • Recognize gaps, difficult processes, or blockers and work proactively to implement improvements. 

 

QUALIFICATIONS  

  • 2-5 years of prior experience in an executive administrative or other related role (experience should include entering and processing purchase orders and ERP experience) 
  • Proficient in Word, Excel and Outlook 
  • Networking skills and a strong sense of tact and diplomacy while ensuring quality service delivery 
  • Sound judgement and decision-making capabilities
  • Strong business acumen and ability to work in a fast-paced, multi-tasking environment.
  • Perfectly bilingual, orally and writing

 

WHY ECARPETGALLERY?  

 

Aside from being passionate about interior design and tech, there are plenty of reasons to be part of a high-growth, ecommerce company. You get to work alongside a group of fun-loving, hard-working people who enjoy winning as a team A few other perks of joining a magical team: 

 

  • A brand new, beautiful workspace in Montreal's vibrant Sud-Ouest with office overlooking the canal 
  • Casual dress code 
  • Collaborative approach, innovative and culture of integrity 
  • Career progression