Executive Administrative Assistant Needed Immediately

3 weeks ago


Saskatoon SK, Canada K+S Minerals and Agriculture GmbH Full time

Reporting to the Business Strategy and Governance Specialist , the Executive Assistant is responsible for all facets of support to the Business Leadership Group (BLG). This position supervises the KSPC centralized administration team and ensures the departmental administrative support needs are met with team alignment, communication, continuous improvement and working towards a common goal. Provides non-routine, project-based and administrative support to the BLG, handling high volume of competing requests that require professional discernment on appropriate urgency/prioritization to complete
Independent coordination of multiple off-site meetings/events for the BLG
Prepares and processes documents, including non-routine correspondence, complex presentations, event planning contracts, and detailed reports
Represents business leadership and centralized administrative team to internal and external stakeholders regularly interacting to coordinate and anticipate senior leadership business needs
Coordination of other strategic projects as assigned
Supports the Manager, Business Strategy & Governance Services with project initiation and ownership to drive impact and value for broader Strategic goals
Planning and coordination of setting up the process and procedures of the centralized administration team
Proactively initiates and continuously improves administrative procedures within the centralized administrative team.
Documents and maintains group processes, procedures and programs relating to the centralized administrative team and supports employee onboarding.
Assessing ongoing performance of the centralized administration team
Managing office supplies and ensuring meeting spaces are ready and stocked
Display of collaborative leadership qualities coupled with a continuous learning approach to expand into people management of Administrative Assistants
Official back-up to centralized administration team and facility support in Saskatoon office
We are optimistic about our future, collaborative in building it, and with our entrepreneurial spirit, we aim to dig deeper and reach higher. We remain agile in an ever-changing world. We are committed to being a company where every employee can contribute, grow and thrive, and where we reflect the diverse communities in which we live and work. Have the opportunity to be part of a team committed to building a new and diverse culture. At KSPC we are growing our operations, delivering exciting new opportunities, and investing heavily in the communities where we live and work.
We support your growth potential (support of professional development) and recognition of performance.
We have a Pay for Performance philosophy that includes two components, fixed (base) pay and short term incentive (bonus) that rewards employees for their contributions towards corporate, team and individual successes.
A comprehensive, employer paid, benefits program which includes Life, Disability, Health and Dental as well as competitive Retirement benefits, Employee and Family Assistance Program PLUS great extras such as, paid work time to help out in your Community (volunteer with a sports team or a charity of your choice) and company money to allocate to your favourite charity A Health Spending Account for extras, like more expensive glasses, and the Wellness Account covers recreational items, like your park camping fees, hunting or fishing license, and can help pay for your gym membership. Our company values and recognizes the diversity of the workforce and encourages individuals with the equivalent combination of education and work experience. Minimum 5-8 years’ experience, including supporting senior managers and/or executive
Advanced working knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Teams, Sharepoint and/or OneDrive for Office 365)
College Certificate or Diploma in Office Administration, Business Administration, or related field
Experience in organizational effectiveness programs is an asset
Experience with coaching methodologies is an asset
Continuous improvement training is an asset
Advanced working knowledge of Microsoft Office Suite (i.e., PowerPoint, Word, Excel, and shared collaborative tools such as Microsoft Teams, SharePoint and/or OneDrive for Office 365)
Comfort in learning new technologies as to become proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become “expert” and/or “trainer” in specified software platforms
Demonstrates understanding of company policies and procedures and their application/impact on company operations and success
Employment is subject to successfully completing KSPC’s pre-employment checks which may include criminal record check, education verification, functional fitness evaluation and drug and alcohol testing.



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