Executive Assistant

7 months ago

Saskatoon, Canada K+S Potash Canada Full time

K+S Potash Canada (KSPC) is part of the K+S Group, with headquarters in Saskatoon, Saskatchewan; a solution potash mine and production facility located near Moose Jaw and Regina, Saskatchewan; and a potash handling and storage facility operated in partnership with Pacific Coast Terminals in Port Moody, British Columbia. We acknowledge that our Saskatchewan offices and facilities are located on Treaty 4 and Treaty 6 land. These are the territories of the Cree, Salteaux and Sioux, and the homeland of the Métis people. Our Port Moody operation is located on the land of the Coast Salish peoples, including the Kwikwetlam, Tsleil-Waututh, Squamish and Musqueam First Nations. Our organization is committed to having long lasting and deeply rooted relationships with Indigenous people and communities, and is proud to provide job and business opportunities for local people and businesses.

**Executive Assistant**:
**Your Responsibilities**:
Reporting to the Business Strategy and Governance Specialist, the Executive Assistant is responsible for all facets of support to the Business Leadership Group (BLG). This position supervises the KSPC centralized administration team and ensures the departmental administrative support needs are met with team alignment, communication, continuous improvement and working towards a common goal. Additional responsibilities include, but are not limited to:

- Provides non-routine, project-based and administrative support to the BLG, handling high volume of competing requests that require professional discernment on appropriate urgency/prioritization to complete
- Provides extensive calendar support requiring prioritization of multiple calendars with effective communication across various stakeholders throughout the company
- Coordinates, schedules, and manages travel, meetings, speaking engagements and conferences for BLG
- Independent coordination of multiple off-site meetings/events for the BLG
- Prepares and processes documents, including non-routine correspondence, complex presentations, event planning contracts, and detailed reports
- Independently writes communication on behalf of the BLG while also reviewing and editing documents for grammar, style, and formatting
- Prepares reports and statistics based on information compiled from various sources on a regular basis
- Represents business leadership and centralized administrative team to internal and external stakeholders regularly interacting to coordinate and anticipate senior leadership business needs
- Coordination of other strategic projects as assigned
- Supports the Manager, Business Strategy & Governance Services with project initiation and ownership to drive impact and value for broader Strategic goals
- Planning and coordination of setting up the process and procedures of the centralized administration team
- Proactively initiates and continuously improves administrative procedures within the centralized administrative team.
- Documents and maintains group processes, procedures and programs relating to the centralized administrative team and supports employee onboarding.
- Assessing ongoing performance of the centralized administration team
- Managing office supplies and ensuring meeting spaces are ready and stocked
- Display of collaborative leadership qualities coupled with a continuous learning approach to expand into people management of Administrative Assistants
- Partnering with Manager, Business Strategy and Governance Services to learn/guide/support centralized admin team collaboration meetings.
- Official back-up to centralized administration team and facility support in Saskatoon office

**You**:

- Minimum 5-8 years’ experience, including supporting senior managers and/or executive
- Advanced working knowledge of Microsoft Office Suite (i.e. PowerPoint, Word, Excel, and shared collaborative tools such as Teams, Sharepoint and/or OneDrive for Office 365)
- College Certificate or Diploma in Office Administration, Business Administration, or related field
- Experience leading a team
- Strong communication skills, verbal and written
- Strong aptitude for learning new skills
- Strong aptitude for challenging the status quo
- Experience in organizational effectiveness programs is an asset
- Experience with coaching methodologies is an asset
- Continuous improvement training is an asset
- Advanced working knowledge of Microsoft Office Suite (i.e., PowerPoint, Word, Excel, and shared collaborative tools such as Microsoft Teams, SharePoint and/or OneDrive for Office 365)
- Comfort in learning new technologies as to become proficient in desktop systems/internal software necessary to successfully perform assigned tasks. May be asked to become “expert” and/or “trainer” in specified software platforms

**Us**:
By living our common K+S values across all our locations in the world: We are optimistic about our future, collaborative in building it, and with our entrepreneurial spirit, we aim to dig deeper and reach hi

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