Executive Assistant

3 weeks ago


Saskatoon, Canada University of Saskatchewan Full time

**Executive Assistant**:
**Primary Purpose**: To provide a wide range of confidential and high-level executive support to one or more Leaders (Vice President and/or Associate Vice President) in the Administration portfolio. Additionally, to provide a wide range of confidential and high-level administrative support within the Administration portfolio.

**Nature of Work**: Reporting to the Manager, Administration Admin Network, the Executive Assistant is part of a collaborative and agile administrative team that provides support to the Administration portfolio. The incumbent’s work encompasses a broad range of complex duties and processes that require great attention to detail. The incumbent will effectively manage a high volume of work in a fast-paced environment with frequent interruptions, competing priorities, and conflicting deadlines. A solid understanding of the priorities, goals, visions, and shared beliefs of Finance and Resources is necessary, and will guide the incumbent during their day-to-day work and when making impactful decisions. Continuous change is the norm, and the incumbent will anticipate, influence, adapt to, and help others through change.

**Typical Duties or Accountabilities**:

- Strategically manages the Leader’s calendar, establishing standards that provide a balance between meeting and office/work time, reflects the priorities of the unit, and allows for flexibility in a fast-paced and frequently changing environment
- Develops a variety of documents, reports, presentations, and packages for the Leader as required
- Effectively represents the Leader in all modes of communication, ensuring appropriate tone and interest are projected
- Works closely with Executive Officers to ensure that strategic goals and priorities of the Administration portfolio are met
- Effectively collaborates and problem solves with individuals in the Administration leadership team (including VP, AVPs, Executive Officers, and Directors), senior leadership staff across USask, and other private and governmental organizations
- Using collaborative and team-building skills, manages assigned projects and tasks; this may include building out knowledge, delegating work, and otherwise engaging Admin Network colleagues
- Uses judgement, confidentiality, and discretion when handling sensitive issues
- Actively seeks out and understands the unit’s priorities in order to provide effective support
- Assists with continuous improvement by identifying issues and participating in process evaluation and re-design
- Provides meeting and committee support as needed and appropriate, including overall coordination, scheduling, and minute-taking
- Enables the USask shared services models; this includes providing direct support to the Administrative portfolio SBAs and following established best practices with transactional work submitted via ConnectionPoint
- Submits financial and administrative requests to USask systems on behalf of individuals and units
- Maintains physical and electronic records
- Performs general office duties, including copying, printing, and ordering supplies

**Education**: Completion of Grade 12 and an office administration diploma from a recognized post-secondary institution. Undergraduate degree preferred.

**Experience**: A minimum of five years of related experience, preferably supporting executive members in a large organization. Experience with USask systems is a strong asset.

**Department**: Finance&Resources AdminNetwork
**Status**: Permanent
**Employment Group**: Exempt
**Full Time Equivalent (FTE)**: 1.0
**Salary**: The salary range, based on 1.0 FTE, is $51,000.00 - 89,760.00 per annum. The starting salary will be commensurate with education and experience.
**Salary Family (if applicable)**:
**Salary Phase/Band**:Phase 2
**Posted Date**: 5/26/2023
**Closing Date**: 6/8/2023 at 6:00 pm CST
**Number of Openings**:1
**Work Location**:May be eligible for hybrid work under the terms of USask's Alternative Workspace Guidelines

**Criminal Record Check**:Not Applicable
**Driver's License and Abstract Check**:Not Applicable
**Education/Credential Verification**:Not Applicable
**Vulnerable Sector Check**:Not Applicable

Please review the University of Saskatchewan's **health and safety requirements** for faculty, staff and students in consideration of the COVID-19 pandemic.


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