Executive Administrative Assistant

6 days ago

Saskatoon, Saskatchewan, Canada Advanth LLP. – Chartered Professional Accountants Full time

Executive Administrative Assistant (Chinese/English/Vietnamese)

About the company:


Advanth LLP is a reputable public accounting firm that offers a comprehensive range of services to cater to the needs of personal clients, small businesses, and entrepreneurial immigrants.

Our core services include accounting, taxation, and business consulting, which are delivered by a team of accounting professionals who are dedicated to providing reliable, timely, and accurate solutions.


In addition, we also offer Real Estate services through our Aspaire Realty division, catering to both local clients and entrepreneurial immigration clients.

Our team of experts is committed to delivering the best possible outcomes and helping clients make informed decisions when it comes to real estate.


Moreover, we provide immigration services through our subsidiary, Clynx Immigration Inc., to support entrepreneurs, skilled workers and students in coming to Saskatchewan.

With the same management team, we take pride in delivering comprehensive and seamless solutions under one roof, making it convenient for our clients to access all the services they need.


we believe in providing well-rounded services that cater to all our clients' needs. We are committed to delivering professional, accurate, and timely services that exceed our clients' expectations and help them achieve their goals. We are currently inviting an enthusiastic individual to join our team as an executive administrative assistant. Where this individual will perform administrative and operational duties to help our office be more efficient in service our diverse clientele.

Main duties and Responsibilities:

  • Administrative Support: Provide comprehensive administrative support to the executive teams, including managing calendars, scheduling meetings, booking travel, and preparing expense reports. Ensure smooth communication and coordination across teams, managing multiple priorities with a high degree of attention to detail.
  • Preparation of all clientele packages, correspondence and monitor filing due dates
  • Coordinate with different departments to effectively communicate with clients, government agencies, and business partners
  • Assist real estate department to prepare listing paperwork, obtain signatures, coordinate with sellers for photos, staging, and other listing preparation work.
  • Organize and maintain real estate client related documents to office broker for file compliance
  • Administrative Support: Provide comprehensive administrative support to the executive teams, including managing calendars, scheduling meetings, booking travel, and preparing expense reports. Ensure smooth communication and coordination across teams, managing multiple priorities with a high degree of attention to detail.
  • Project Coordination: Support the executive teams in executing strategic projects, including research, data analysis, and report preparation. Manage timelines, track progress, and ensure that deliverables are completed on time and to a high standard.
  • Communication and

Relationship Management:
Serve as a liaison between the executive teams and external stakeholders, including clients, vendors, and partners. Coordinate and prepare presentations, reports, and other communication materials as required. Develop and maintain positive relationships with key stakeholders.

  • Event Management: Assist with the planning and coordination of events, including client meetings, training sessions, and networking events. Manage logistics, coordinate attendees, and ensure the smooth execution of events.
  • Assist our consultant with immigration applicants and related line of work

To be successful in the role:

  • Able to communicate fluently in Chinese, Vietnamese and English.
  • Proficient in MS office programs (e.g. Outlook, PowerPoint, Excel, and Word)
  • Experience in accounting or real estate is consider an asset
  • Excellent communication, interpersonal skills, and time management skill
  • Proficient with social media marketing
  • Ability to prioritize workload and able to multitasking
  • Attention to detail
  • Great customer service insight, with a friendly demeanour and attitude
  • Ability to adapt fastpaced work environment and manage pressure from work

Job Description:
Executive Administrative Assistant

Key Responsibilities:

  • Administrative Support: Provide comprehensive administrative support to the executive teams, including managing calendars, scheduling meetings, booking travel, and preparing expense reports. Ensure smooth communication and coordination across teams, managing multiple priorities with a high degree of attention to detail.
  • Project Coordination: Support the executive teams in executing strategic projects, including research, data analysis, and report preparation. Manage timelines, track progress, and ensure that deliverables are completed on time and to a high standard.
  • Communication and

Relationship Management:
Serve as a liaison betw

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