Executive Administrative Assistant Needed Immediately
3 weeks ago
Executive Assistant
Full Time, Term for 2-Years
It is the mission of Tungasuvvingat Inuit (TI) to broadly provide Inuit-specific programs that contribute to the health and wellbeing of Inuit and to encourage and support similar programs for Inuit across the country. With over 30 years of highly successful experience in crafting the design, development, and delivery of a wide range of effective, client-centered services, TI continues to deliver quality programs and services that directly benefit our growing urban Inuit population.
Reporting directly to the Executive Director, the Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant serves as the primary point of contact for the Executive Director (ED) and serves as a liaison with the TI Board of Directors. The Executive Assistant also serves as a liaison to the senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.
Executive Director Support:
· Participates in developing strategic and financial planning to increase financial stability and growth based on meeting TI’s vision.
· developing a risk profile for TI’s investments).
· Manages assets to maximize the benefit to the organization and establishes a system of internal controls over TI’s financial affairs to safeguard financial assets and for effective management by directorate and program management.
· Leads the design, development, and implementation of organization-wide financial policies and procedures (e.g., and identifies the need for policies or procedures that relate to financial budgeting and controls, reporting systems, accounting procedures, and investment activities.
· Reviews and analyzes external policy documents, legislation, briefs, reports, and proposals.
· Oversees bi-weekly payroll time entry and T4 preparations.
· Oversees all corporate payments. Organizes and maintains corporate filing systems in both electronic and hard copy format.
Responds to enquiries (phone and email) and refers complex issues to appropriate resources.
Executive Director Level Liaison:
• Provides a bridge for smooth communication between the Executive Office and Executive Directors.
• Facilitates and participates as an adjunct member of the Executive Team including scheduling and attending all meetings.
• Facilitates for the Executive Director, the signing of the following (but not limited to):
o Professional consulting contracts
o Visa use requests
• demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Organize and facilitate meetings both internally and externally that require the attendance or input of the Executive Director.
Serves as the ED's administrative liaison to TI's Board of Directors.
• Assists board members with travel arrangements, lodging, and meal planning as needed.
Community Relations and Advocacy:
• Establish good working relationships and collaborative arrangements with community groups and funders at the municipal, provincial and federal level; with politicians and other organizations to help achieve the goals of TI.
• Demonstrate the corporate values of TI which are consistent with Inuit Qaujimajatuqangit in professional conduct.
The Executive Assistant (EA) is responsible for making decisions based on their knowledge of the priorities and availability of the ED and/or the Board of Directors (BOD). The Executive Assistant must assess the relevance of requests to access the ED/BOD, and provide timely responses to staff, stakeholders, partners, and community accordingly. These decisions can greatly affect the reputation of the organization and require discernment and a thorough understanding of TI’s policy and procedures for these types of requests.
Excellent interpersonal and team building skills, communication and presentation skills, mediation and negotiation skills, conflict resolution skills, problem-solving, decision making and time management skills, strong project management skills, research and analysis skills, adept with MS-Office. Employees are provided with an exceptional benefits plan which includes major medical and dental coverage for the employee and their dependents, and employee life insurance. Interested candidates are encouraged to visit our website at to learn more about our programs and services.
Accommodation for applicants with disabilities is available upon request.
-
Ottawa, ON, Canada Blumetric Environmental Inc. Full timeEmployment Type: Full-time, Permanent BluMetric is seeking a dynamic and highly professional Executive Assistant to directly support our senior leadership team. Reporting to the CFO, and responsive to the CEO as needed, the Executive Assistant will support BluMetric’s c-suite to provide administrative oversight and support for all executive portfolios...
-
Stoney Creek, ON, Canada Robert Half Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Stoney Creek, ON, Canada Robert Half Full timeIf you're skilled at handling a multitude of administrative tasks, Robert Half has an open position for an Executive Assistant who will work to support a C level executive. You will play a critical role in supporting the ongoing operations of a growing company and be able to develop your professional experience and relationships. This Executive Assistant...
-
Ottawa, ON, Canada JP Gravel Construction Inc. Full timeWe are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to the Owner/President. Manage executive calendar, including scheduling appointments, meetings, and travel arrangements - Assist with document management, including filing, scanning, and archiving - Handle incoming and outgoing communications,...
-
Toronto, ON, Canada Cavell Risk, Inc. Full timeThe Executive Assistant will provide an exceptional level of support to the Executive team, taking responsibility and ownership for a wide variety of licensing and regulatory task and providing high-level administrative support to the President (Toronto) and remote CEO (Vancouver). In this role, you must be detail oriented, accurate and flexible, have the...
-
Toronto, ON, Canada City Of Winnipeg Full timeExecutive Assistant 2 Department: Human Resource Services Designated Work Location: 510 Main Street : “Hybrid with designated work location ” Position Type: Temporary, Full-time Salary: $ 3,044.82 Bi-weekly Posting No: 124490 Closing Date: May 8, 2024 Providing a wide range of services to over half of all Manitobans, The City of Winnipeg is one...
-
Brampton, ON, Canada GIFTCRAFT Full timeThe Executive Assistant/Administrative Specialist will work with stakeholders across the company (from Executives to Managers to Sales Representatives), delivering solutions that will ensure the maximum success & profitability for our team. General Job Duties will include administrative support for CEO and members of the Executive Team as needed; screening...
-
Toronto, ON, Canada The Salvation Army Full timeAbout The Salvation Army The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world. We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus. The Salvation Army Canada and Bermuda has...
-
Kingston, ON, Canada Queen's University Full timeReporting to the Executive Director, Athletics & Recreation, the Executive Assistant is responsible for providing senior level support to the Executive Director, Athletics and Recreation and Director, Operations and Service Delivery. Due to the complexity of managing the Directors’ time and priorities, as well as coordinating the administrative function...
-
Guelph, ON, Canada University of Guelph Full timeOntario Secondary School Teachers' Federation District 35- Technician/Administrative/Research/Agricultural Executive Assistant Computing and Communications Services (CCS) Computing and Communications Services (CCS) is the central IT department at the University of Guelph, providing core IT services and technology solutions to the U of G...
-
Markham, ON, Canada ZoomHR Full timeOur client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! This role provides administrative support to executives, to ensure the successful execution of their respective...
-
Markham, ON, Canada ZoomHR Full timeOur client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! This role provides administrative support to executives, to ensure the successful execution of their respective...
-
Markham, ON, Canada ZoomHR Full timeOur client is a leading consumer accessories supplier with a specific focus on the imaging, electronics, wireless, audio, sporting goods, and mobile electronics markets. They are looking for an Executive Assistant to join their dynamic team! This role provides administrative support to executives, to ensure the successful execution of their respective...
-
Aurora, ON, Canada JANA Full timeEXECUTIVE ASSISTANT Without a world-class approach to systems, operational excellence, and client success, JANA will not be able to produce great work, deliver the value our clients seek, or reach our north star of Unmatchable Client Experience. JANA is seeking a high-performing Executive Assistant to support its C-Level Executive Team. A...
-
Toronto, ON, Canada Four Seasons Hotels Full timeAbout Four Seasons: Four Seasons is powered by our people. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that...
-
Toronto, ON, Canada Four Seasons Hotels Ltd Full timeFour Seasons is powered by our people. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a...
-
Brampton, ON, Canada Infinite Outsourcing Solutions Ireland Full timeInfinite Outsourcing Solutions has a new and exciting role, our client is looking for an Executive Assistant to the owner based in Brampton, Ontario, Canada. Executive Assistant/Personal Assistant A detail-oriented self-starter with prior experience as an Executive/Personal Assistant previously. Energetic and eager to tackle new projects and ideas ...
-
Brampton, ON, Canada Infinite Outsourcing Solutions Ireland Full timeInfinite Outsourcing Solutions has a new and exciting role, our client is looking for an Executive Assistant to the owner based in Brampton, Ontario, Canada. Executive Assistant/Personal AssistantThe Ideal Candidate IsA detail-oriented self-starter with prior experience as an Executive/Personal Assistant previously.Someone who exhibits sound judgment with...
-
Executive Administrative Assistant
6 days ago
Ottawa, ON, Canada Social Planning Council of Ottawa Full timeCompany Description The Social Planning Council of Ottawa takes a holistic approach to community development by integrating research, planning, and community building. Through research, we identify the needs and resources of Ottawa residents, and partner with community agencies, residents, and city institutions to plan for fitting solutions. Our activities...
-
Executive Administrative Assistant
6 days ago
Ottawa, ON, Canada Social Planning Council of Ottawa Full timeCompany Description The Social Planning Council of Ottawa takes a holistic approach to community development by integrating research, planning, and community building. Through research, we identify the needs and resources of Ottawa residents, and partner with community agencies, residents, and city institutions to plan for fitting solutions. Our activities...
