Executive Assistant

3 weeks ago

Vancouver BC, Canada Expert Recruiters Inc. Full time

Executive Assistant - Bilingual in French and English

Our client is looking for a professional, career Executive Assistant who is articulate and proactive to join their team.

What Your Impact Will Be

Reporting to the President & CEO, the Executive Assistant will provide confidential high level administrative support and will manage the flow of information and materials to ensure professional and efficient operation of the CEO’s office.

Where is it based?

Vancouver, BC. Hybrid Role

Responsibilities

  • Manage the calendar of the CEO which includes prioritizing projects, scheduling meetings, establishing suitable venues, preparing materials for meetings, ensuring the executive stays on track, and organized throughout the day
  • Coordinates travel arrangements and prepares related travel itineraries and agendas for the CEO and/or others as appropriate – most travel is mainly in Canada.
  • Prepares and/or drafts a variety of confidential correspondence, reports, and presentation materials
  • Minute taking for board meetings.
  • Maintains contacts for the CEO
  • Responsible for organizing multi-faceted events/meetings. This includes budgets, arranging and configuring meeting space, coordinating catering and audio-visual services
  • Acts as liaison with various individuals both internally and externally, at all levels of the organization with the highest level of customer service
  • Processes expense claims primarily for the CEO and reconciles corporate credit statements
  • Liaises with Communications to disseminate communiques from the CEO to recipients such as government, stakeholders, and the community
  • Phone call management will include screening and prioritizing all phone calls
  • Ad hoc duties and special projects as required
  • Assists in the preparation of all Board meeting materials

Must Haves

  • Bilingual in French and English
  • 3+ years in an Executive Assistant role
  • Strong people skills, articulate, attention to detail.
  • Diplomatic, forward thinking and savvy.
  • Strong Calendar Management Skills
  • Competence in recording and transcribing meeting minutes.
  • Extensive knowledge of MS office (Word, Excel, Outlook)
  • Proficient in verbal and written communication skills, capable of assisting with communications tasks as required.
  • Proficiency in effective time management skills, including prioritization, organisation, task delegation, and meeting deadlines.
  • Strong interpersonal abilities to establish a broad network of relationships with both internal and external contacts.
  • Capacity to uphold strict confidentiality, demonstrating mature judgment, tact, and discretion.
  • Exceptional organizational skills with an adept ability to prioritize tasks effectively.

What is in it for you?

  • 75-90k salary with 10% yearly bonus
  • Four– five weeks vacation
  • Hybrid - 3 days at home, 2 days in office (but be flexible to be in office when CEO is in town)
  • Full Company Paid Benefits Package

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