Executive Assistant

2 weeks ago


Vancouver BC, Canada Expert Recruiters Inc. Full time

Executive Assistant – (Full Time, Permanent)Our client is looking for a professional Executive Assistant to join their team.What Your Impact Will BeThe role supports the CEO by providing administrative services which are of a confidential and sensitive nature. The EA responds to a wide range of general and confidential inquiries; liaises with internal and external contacts; monitors and initiates follow-up actions that support the CEO’s itinerary; prepares correspondence; and processes financial administration activities. The role has primary responsibility for coordinating and maintaining the CEO’s appointments calendars; scheduling regular meetings; and event management and organizing the CEO’s travel arrangements.Where is it based?Vancouver. BC.ResponsibilitiesResponding to a wide range of general and confidential inquiries.Compiling and processing invoices, departmental journal vouchers, and cheque requisitions, as required.Liaising with other parties to request and provide information, make referrals, and disseminate information.Reviews incoming correspondence for the CEO, identifying items that should be forwarded or copied to other administrative offices.Scheduling and coordinating meetings, and the CEO’s daily appointments.Coordinating and arranging special events in consultation with the staff; contacting invitees, overseeing catering arrangements, and providing related support.Making domestic and international travel arrangements.Monitoring and initiating follow-up action on matters regarding scheduling or travel arrangements.Managing and administering electronic and manual record-keeping systems.Must HavesDegree in business administration, Administrative Management, or other relevant discipline, and three years of related experience; or an equivalent combination of education, training, and experience.Banking, Technology, Real Estate experience (preferred)Proactive, intuitive and detail orientedExperience/writing ability to assist with some communications work if needed.Time management, interpersonal and communication (verbal and written) skills.To maintain strict confidentiality, and exercise mature judgment, tact, and discretion.Organization skills and the ability to prioritize effectively.To record and transcribe minutes.Knowledge of word processing, spreadsheet, and database applications.What’s in it for you? 75-90k SalaryBenefits PackageFlexibility with the role being hybrid


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