Executive Assistant to CFO

4 weeks ago

Vancouver BC, Canada British Columbia Public Service Careers Full time

CLK 12R - Executive Administrative Assistant to Chief Financial Officer - (112531)
CLK 12R - Executive Administrative Assistant to Chief Financial Officer
Regular Full Time
Temporary End Date
BC Public Service - Public Safety & Sol General
Executive Administrative Assistant to Chief Financial Officer
The BC Liquor Distribution Branch (LDB) is one of two branches of government that provide oversight for the beverage alcohol and non-medical cannabis industries in the province. The LDB is responsible for the wholesale distribution of liquor and cannabis and operates the retail brands BCLIQUOR and BC Cannabis Stores. 
The revenue generated by the LDB helps fund essential public services like health care, education, and community programming. Finance is separated into five work groups (Finance Corporate, Finance Wholesale, Regulatory and Compliance, Finance Retail, and Shared Services) and provides financial services to all LDB departments. The Finance division provides financial reporting, advisory services, budgeting, capital asset reporting, and financial transactional processing (banking, accounts payable, accounts receivable). Finance is responsible for the LDB’s enterprise risk management program and oversees regulatory compliance for BC liquor manufacturers/warehouses.
Reporting to the Chief Financial Officer, the position is the initial contact to the public, staff at all levels, and others with whom the Executive Director or senior staff may have contact with. The position provides coordination and direct support for the department’s staff administration and all other administrative support activities throughout the department. This position is the key focal point of departmental activity, therefore must maintain an efficient flow of information between the Executive Director’s Office, Department Managers, and staff.
The organization's operating environment is characterized by considerable challenges, including competitive factors, changes to the regulatory regime and new technologies that impact business operations. Positions throughout the organization play a role in addressing these challenges and contributing to the achievement of corporate objectives. An eligibility list for permanent or temporary future opportunities may be established.
Secondary (high) school diploma or equivalent certificate and a minimum of 2 years of *recent related administrative experience in a high-volume office environment.

*Recent related administrative experience must have occurred within the last 5 years and must include the following:
Experience preparing spreadsheets and databases, and using standard computer applications (i.e., MS Outlook and MS Office).
General administrative duties, e.g., A minimum of six (6) months experience providing administrative support to an executive level and supporting multiple department directors, by providing financial services, including reconciling transactions, reviewing financial reports, preparing accruals, etc.
Degree, diploma, or certificate in a related area (business administration, administrative assistance).
The content and/or format of your cover letter may be evaluated as part of the assessment process.
Only applications submitted using the BC Public Service Recruitment System on this website will be accepted. For more information about how to create or update your profile, please refer to the attached Application Instructions or refer to the Job Application page on the MyHR website. If you are experiencing technical difficulty applying for a competition, please send an e-mail to BCPSA.This position is eligible for flexible work arrangements, such as a hybrid work combination of in-office and work-from-home, following the guidelines established for flexible workplaces .

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