Executive Assistant

3 weeks ago

Toronto ON, Canada WeShall Investments Inc. Full time

WeShall Investments Inc. is a premier Canadian private equity firm with a diverse portfolio of investments that demonstrates our agility in various industries across Canada, the U.Our mission is to build a leading private equity firm generating superior long-term investment returns collaboratively with BIPOC entrepreneurs and companies promoting diversity. 
 
WeShall seeks a dedicated Executive Personal Assistant with comprehensive experience to support the Executive Chairman and Founder. In this role, you'll manage personal and administrative affairs, while also coordinating personal and corporate events. This position combines traditional executive personal assistant duties with elevated responsibilities, providing high-level administrative and strategic support. 
 
Administrative Support 
Manage the Executive Chairman & Founder's complex schedule, including meetings, appointments, travel logistics, and expense reporting. 
Act as a gatekeeper, screening and managing phone calls and email communications. 
Ensure the executive's personal spaces are well-organized and maintained. 
Anticipate the executive's needs and proactively address them. 
Mentor and guide junior administrative staff, as needed. 
Other support and special projects as assigned from time to time. 
 
Assist in organizing, coordinating, and facilitating corporate events, such as board meetings, shareholder meetings, and other company-related functions. 
Executive Support 
Oversee and coordinate high-priority projects and strategic initiatives, working closely with senior leadership and cross-functional teams. 
Identify opportunities for process improvement and efficiency within the Executive Chairman & Founder's office and implement solutions. 
Conduct research, data analysis, and prepare reports or presentations to support the Executive Chairman & Founder in making informed decisions. 
Prepare and review documents, correspondence, and presentations on behalf of the Executive Chairman & Founder, maintaining a high level of accuracy and professionalism. 
 
Develop and execute marketing communications strategies to enhance brand visibility. 
Manage a Brand Coordinator to implement and oversee integrated marketing communications strategies. 
Build, maintain, track, and update dashboards, templates, and contracts. 
Assist with sending contracts and agreements. 
Maintain branded documents and templates. 
Bachelor's degree in business, management, or related field. 
Experience as an executive personal assistant with an elevated scope of responsibilities. 
Strong social media presence and savvy, with demonstrated experience in managing and leveraging various social media platforms to enhance brand visibility and engagement. 
Valid passport and willingness to travel as required. 
Advanced proficiency in Microsoft Office Suite and project management tools. 
Flexibility to adapt to the executive's personal preferences, location, and schedule. 
WeShall Investments Inc. is a staunch advocate for diversity in all its forms, and especially welcomes applications from members of the BIPOC (Black, Indigenous, and People of Colour) community, women, people with disabilities, the LGBTQ+ community, and those of diverse intersectional identities. Accommodations are available on request for candidates taking part in all aspects of the selection process as well as part of employment with WeShall Investments Inc. in accordance with the AODA, for applicants with disabilities accommodation will be provided throughout the search process. 

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