Office Coordinator

1 month ago

Toronto, Canada Staffix Full time

Are you looking for a stable and rewarding career with a leading Canadian wealth management firm? Do you thrive in a supportive work environment and enjoy contributing to a well-established organization?

Our client, a top-ranked wealth management company, is seeking a dedicated BILINGUAL Office Coordinator to join their branch in Toronto. This role offers the opportunity to build a long-term career while providing exceptional service and ensuring smooth operations.

This is a perfect fit for you if:

  • You value stability and a consistent work schedule.
  • You're passionate about providing reliable and efficient administrative support.
  • You enjoy working in a local office environment and fostering positive relationships with colleagues.
Job Description:
  • Reception duties including welcoming clients, managing incoming calls, and supply inventory management.
  • Maintain files and records with effective filing systems.
  • Prepare outgoing mail, faxes and packages.
  • Maintaining the general upkeep of the premises.
  • Attend to general issues and fixing simple problems.
  • Contact relevant personnel for troubleshooting complex issues.
  • Maintain staff and company calendars.
  • Set appointments, meetings, and conference calls
  • Reserve conference spaces for meetings
  • Notify and remind all parties of upcoming events, lunches, meetings etc.
  • Report any updates or pertinent issues that need addressing to the office manager.
  • Offer direction and support to the Consultant network and their team on policies, procedures and available resources including offering training.
  • Meeting room arrangement, technology set-up, office equipment maintenance, and regular facilities review.
Requirements and Qualifications:
  • High school diploma or GED equivalent required.
  • Associate’s degree in office administration, management or related field preferred.
  • 2+ years working in office admin or hospitality management preferred.
  • Computer literate and proficient using Microsoft Suite.
  • Experience using office machinery (fax, printer, copier, phone systems etc.)
  • Excellent customer service skills.
Our client is recognized as one of the top Employers to work in national rankings. If you are interested in continuing your education, our client will pay your tuition. They are offerings an outstanding benefits and pension package Don’t miss out on this great opportunity

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