Office & Billing Administrator
3 weeks ago
Monday to Friday (7:00am or 8:00am start time – 5:00pm)
Pay: $20-22.00/hour
Responsibilities:
•Billing and invoicing for the Service Work team
•Decipher hand-written timesheets to prepare and finalize invoices, and enter into the system
•File Accounts Receivable documents in an accurate and systematic fashion
•Assist with precise set up of new customers in ERP system
•Assist with setting up new work orders in ERP system
•Efficiently navigate through system and web searches to confirm information in real-time (i.e., with customers/colleagues often waiting on phone/trunk radio)
•Assist with typing quotations and other sensitive documents as required; maintain privacy and confidentiality
•Able to prepare and review Customer Statements monthly for distribution
•Answering emails and phone calls in a positive, professional manner in a time-sensitive and extremely fast-paced office environment
Requirements:
•Proven work experience in an office environment / billing is required, experience in accounts receivable is an asset
•Can work in a high paced environment with distractions of a construction office setting
•High degree of accuracy and attention to detail is a must
•Strong organizational skills
•Strong written and verbal communication, administrative and organizational skills
•Proficiency in Microsoft Office Suite
•Ability to grasp new software quickly and efficiently, Jonas Enterprise software experience is an asset
•Multitasking and time management skills with the ability to prioritize tasks
•Level-headed and calm under pressure
•Professional demeanor and positive attitude
•Able to work overtime when required (sometimes work past 5:00pm but this is rare)
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