Office Administration/project Accounting

3 weeks ago

Hamilton, Canada Reftech International Inc Full time

**Position: Office Administration/ Project Accounting**

**Status: Full Time 40 hours/week**

Refractory construction company with offices across Canada is looking for a person with Office Administration/ Project Accounting background for job related duties in the industrial (process industry) sector. Job description as follows:
**Accounts Payable**

Payable invoice processing including coding/scanning/ processing/ posting/ copies for job files

Address incoming payable queries and revisions as required, review supplier statements for accuracy

**Payroll Processing**

Organize time reports as received from field forces in accordance with payroll deadlines

Verify and compute time reports to trade union contract agreements including allowances

Provide weekly balanced input reports utilizing Excel and Jonas Enterprise software system

to the payroll department for processing

**Project Administration**

Assign project numbers utilizing MS Excel and Jonas Enterprise

Setup the project file folder including transfer of estimate documentation and distribute to appropriate personnel.

Process project related activities including “Bill of Material” requirements, Sub Contractors requirements

Provide assistance with project logistics including issuance of purchase orders, processing bill of material requirements, sub-contractor requirements, freight logistics, etc.

Photocopy and file all relevant general administrative and project documentation including purchase orders, accounts payable invoices, internal company documentation, etc.

Prepare project invoices on a timely basis including compilation of billing detail, photocopying

of backup documentation and inclusion of additional relevant information

Address incoming invoice queries and revisions as required

**Accounts Receivable**

Assist in collecting past due invoices listed on A/R report

**Inventory Control**

Create bill of ladings for project shipments in coordination with warehouse staff

Enter material shipments and returns into Jonas / bin list for project and inventory control

Annual physical inventory processing

**Visa Reconciliations**

Reconcile Visa Card receipts
- coding/ descriptions/ taxes to Excel spreadsheet

Prepare scanned receipt and Jonas upload file

Upload transactions to Jonas A/P with attached receipt file for approval and posting

Send original receipts / signed authorization slips / spreadsheet to Head Office

**General Administration**

Maintain and order office stationery as required

Provide assistance with answering phones, attending to guests, etc.

Distribute incoming and outgoing general and inter-company mail

Manage WSIB Certificate and Liability Insurance certificates

Other administrative duties as required for efficiency of the branch office

**Minimum Requirements**

Education in a business/office administration related program an asset

Understanding of construction trade union agreements for payroll an asset

Working knowledge of in-house Jonas Enterprise software an asset.

Strong organizational and multi-tasking capabilities combined with excellent communication skills and accounting skills

Experience in the administration of construction projects an asset

Ability to utilize office-related equipment including photocopiers, telephone systems including voice mail and fax systems

Able to speak French and asset

**Responsibilities**

Direct responsibility to the Department Manager

**Salary**

Commensurate with Education/Employment experience.

40 hours per week

**Salary**: From $50,000.00 per year

**Benefits**:
Casual dress

Dental care

Extended health care

Life insurance

On-site parking

Paid time off

RRSP match

Schedule:
8-hour workday

Monday to Friday

Weekends as needed

Hamilton, ON: reliably commute or plan to relocate before starting work (required)

Work Location: In person

**Job Location**:
**20 Depew Street**

**Unit #2**

**Hamilton, Ontario**

Pay: From $55,000.00 per year

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Hamilton, ON L8L 7H8: reliably commute or plan to relocate before starting work (required)

Application question(s):

- Do you have a background in accounting?
- Do you have experience in Jonas Enterprise software?

**Education**:

- DCS / DEC (required)

Work Location: In person

Application deadline: 2023-12-31
Expected start date: 2024-07-01

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