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Bookkeeper/office Administrator

4 months ago

Hamilton, Canada VT Controls Ltd Full time

VT Controls Ltd is a Direct Digital Control (DDC) and Building Automation Systems (BAS) solution provider for more than 15 years located in Hamilton, Ontario. We believe that quality building automation system starts with dependability, user-friendliness, accurate programming and commissioning, that is maintained through quality service and support.

VT Controls Ltd. is a growing company needs a reliable, organized Bookkeeper/Office Administrator to manage the bookkeeping and clerical tasks in our office as a vital contributor of running the business.

**Responsibilities**
- Maintain organizational procedures and systems for office personnel, including filing, billing, accounts payable, payroll and scheduling
- Record day to day financial transactions and complete the posting process
- Verify recorded transactions in the correct book/system, supplier’s ledger, customer ledger and general ledger
- Match vendor invoices to Purchase Orders and packing slips
- Bring the books to the trial balance stage
- Perform partial checks of the posting process
- Complete financial forms and documentations
- Enter data, maintain records and create reports and financial statements
- Process accounts receivable and payables
- Handle payroll requirements in a timely manner
- Order supplies and equipment as needed
- Tracking and ordering for all office supplies
- Code and post Accounts Payable invoices into QuickBooks system, file invoices
- Perform monthly credit card reconciliations and process payments
- Managing AR collections and posting cash receipts
- Assist with year-end process
- Provide administrative support to other units within the organization
- Some reception duties, including answering phones and greeting customers and visitors
- Receive and open all incoming mail, including matching to all invoices
- Follow company-set policies, process and procedures
- Other Office Administrative duties as assigned

**Qualifications and Requirements**:

- Associate degree required (B.A. or B.S. preferred)
- 1-2 years Accounting/Bookkeeping experience and knowledge
- 1-2 years QuickBooks experience and knowledge
- Previous experience with Wrike
- Willingness to learn a new system (Wrike)
- Proven ability to work in a team and adhering to tight deadlines
- Good data entry skills and attention to detail
- Proficiency in Microsoft Office suite
- Experience with scheduling, budgeting and payroll
- Advanced computer skills
- Document Management and organization experience
- Supply management experience
- Strong work ethic and reliability
- Excellent written and verbal communication skills

To learn more about our company, visit vtcontrols.ca

**Salary**: $20.00-$22.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site gym
- On-site parking
- Paid time off
- Tuition reimbursement

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

COVID-19 considerations:
All visitors & employees required to observe physical distancing and to sanitize hands regularly while at our facility.

**Experience**:

- Office Administration: 1 year (required)
- QuickBooks: 1 year (required)

Work Location: In person