Executive Assistant to the CEO

2 weeks ago

North Battleford, Canada Federated Co-operatives Limited Full time

What you’ll do:

Reporting to the Chief Executive Officer you will be primarily responsible for performing a wide variety of administrative duties in support of the Discovery Co-operative Ltd. Senior Leadership Team (SLT). Duties will include: 

Support the CEO in the coordination of activities for the Board of Directors, including but not limited to room bookings, meal/snack ordering and making travel arrangements.  Prepares monthly/quarterly board packages and reports for the CEO in advance of the board meetings, ensuring all information is kept at the strictest of confidence.  Accumulates and compiles all business planning materials from Management and the SLT into a single document for board. Supports the SLT with preparation for the Annual General Meeting (AGM), including development of materials and reports.  Prepares the weekly mystery shopper report, as well as the annual Sustainability and Loop program reports.  Prepares and distributes the monthly newsletters on behalf of Discovery Co-op. Coordinates the ordering, distribution and billing for the ID Apparel Program, TeamBook Program, and Christmas Cards/Gifts for Tenant/Vendor/Team Members. Supports the Senior Leadership team as required.  To be familiar with adhere to Discovery Co-op Policies and Procedures. To live the Co-op brand every day and perform other duties as assigned.

Our team provides a range of products and services to support our member-owners. Through the work that we do, we help to build, fuel, feed and grow Western Canadian communities together. 

Who you are: 

You are looking for a career in Administration and:

Business Administration or Executive Assistant Diploma Required. All relevant combination of education and experience may be considered.  3 - 5 years relevant progressively responsible executive administration preferred.  Co-operative retail experience is an asset.  Proven ability to multitask and work under tight deadlines with competing priorities and balancing multiple stakeholders. Superior oral and written communication skills with keen attention to detail. Extensive knowledge of computers and business communication skills and tactics including letter writing, memo writing, minute taking, report and presentation writing. Proficient with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Secures and organizes resources effectively and efficiently.  Builds and maintains effective relationships with key business partners. Exceptional customer service and organization skills.

A combination of relevant education and experience may be considered.

Flexible work arrangement available offering a blend of remote and in-office collaboration.

Up to Full-Time Hours Available

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