Front Desk Coordinator

4 weeks ago


Vaughan, Canada Robert Half Full time

We are seeking a Front Desk Coordinator to join our team based in Thornhill, Ontario. This role primarily involves overseeing the reception area, providing administrative support, and using software for site coordination across various locations in Ontario. This is an onsite role requiring full presence at our construction site.


This is a one day assignment on December 17th.


Responsibilities:


• Greet visitors in a detail oriented and friendly manner, ensuring a welcoming environment

• Manage a high volume of incoming calls, directing them to the appropriate personnel

• Maintain an organized and presentable reception area

• Handle outgoing mail and distribute incoming mail efficiently

• Assist with the processing and distribution of checks as needed

• Coordinate occasional lunches for staff and manage hotel bookings when required

• Utilize specialized software for coordinating activities across various sites in Ontario

• Act as a central point of contact for communication, receiving and managing directives from various sources

• Demonstrate commitment and punctuality, with timely and consistent attendance being crucial for this role

• Utilize skills in Administrative Assistance, Answering Multi-Line Phone System, Concierge Services, Customer Service, Data Entry, Interpersonal Skills, Microsoft Excel, Microsoft Outlook, Microsoft Word, Organizing Files, and Courier Services.


• A minimum of 2 years of experience in a similar role within the construction/contractor industry
• Proficiency in administrative assistance tasks
• Experience in answering multi-line phone systems
• Ability to provide concierge services
• Strong customer service skills
• Proficiency in data entry tasks
• Excellent interpersonal skills
• Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word
• Experience in organizing files and maintaining an efficient filing system
• Experience with courier services and managing incoming and outgoing deliveries

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2024 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use.


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