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Payroll and HR Administrator

3 months ago

Toronto, Canada Metroland Media Group Ltd. Full time
Job Description

THE OPPORTUNITY

We are looking for a Payroll and HR Administrator to join the People and Culture team.

This is an exciting role as we looking for someone who has a passion and experience with payroll, but also wants to continue their growth and development by supporting various HR activities.  The successful incumbent will work with a well-seasoned payroll and HR professionals and have exposure to all facets of the employee life cycle. Ideally the role is a hybrid opportunity with a downtown office location, but remote options are available.

KEY ACCOUNTABILITIES

Payroll

  • Processes weekly & bi-weekly divisional payrolls inclusive of entering payroll data into the payroll system, run payroll calculations, processing commissions and incentives, and balancing payroll taxes and other payments each pay period
  • Run pay period and error reports from the time and attendance management system, correct any discrepancies by communicating and verifying with managers, and reconcile with pay data from payroll system
  • Support payroll tax remittances
  • Year end process including processing T4s, T4As, T2200s, EHT annual return, WSIB annual reconciliation, Worksafe BC, WBC AB,
  • Issue ROEs after pay period closed or as needed
  • Check payroll related emails, verify the information and process accordingly
  • Ensure accuracy of data provided, and following up with business units where necessary.
  • Respond to day to day general inquiries, build relationships with employees, managers and external vendors.
  • Continually seek opportunities for process improvements.
  • Maintain detailed records and documentation for audit purposes.

Human Resources

  • Support and be back up for HRIS Manager
  • Generate and provide report analysis of employee data as needed
  • Provide exceptional customer service and support to HR team, employees and managers
  • In conjunction with HR Managers, facilitate recruitment by creating/ posting job opportunities on internal and external sites, assist with resume review and selection of candidates, attend interviews if needed, update and track new hires in ATS, conduct reference checks as needed, Close Smart recruiter once position is filled
  • Manage onboarding for new hires by creating and sending employment agreements and new hire packages, and processing within HRIS including benefit and pension enrollments
  • Complete employee offboarding processing, including sending IT User access forms, scheduling equipment retrieval, and facilitating an exit Interviews
  • Open short term and/or long term medical claims with third party provided, and coordinate the claims with HR Managers and Managers
  • Manage unionized anniversary increases process by identifying employees, completing and sending letter confirmation and processing through HRIS
  • Follow up on upcoming expiring work permits or temp contracts, process any contract extension or updates to employment terms
  • Support benefit administration with HR Support team
  • Support and provide back up support for maintaining HR Systems (i.e. HRIS, Time and Attendance) to ensure accurate and complete employee electronic data
  • Support process reengineering to achieve efficiencies and better management of payroll and HR processes
  • Generate recurring reports and special reports as requested
  • As assigned, support development of new or improved HR programs and specific projects
  • Perform additional duties as assigned

Qualifications

WHAT WE'RE LOOKING FOR

  • Post-Secondary diploma or degree in a related field combined with a CPA designation or working towards the designation of PCP.
  • Minimum of 5 years of processing payroll and efficiency with payroll related systems
  • Experience in HR administration considered an asset
  • Strong knowledge of payroll legislation and best practices.
  • Proficiency with payroll/HRIS/Time and Attendance systems and Microsoft Office suite
  • Lawson software knowledge is an asset.
  • Proven ability to maintain confidentiality and handle sensitive information with the utmost discretion.
  • High level of accuracy and attention to detail is essential with strong attention to detail.
  • Problem solving, investigation and analyzing abilities.
  • Effective communication and interpersonal skills to build collaboration with diverse stakeholders.
  • Strong organizational and time management skills to handle multiple tasks concurrently as well as the ability to effectively prioritize to meet deadlines
  • Ability to work independently as well as part of a team to foster a collaborative work environment.

Work Model: This is mostly a remote role with occasional travel to the corporate office located at 8 Spadina Ave, Toronto, ON.



Additional Information

AODA
We are committed to providing an inclusive and barrier-free recruitment process ensuring equal access to employment opportunities for candidates, including persons with disabilities. In compliance with Accessibility for Ontarians with Disabilities Act and Ontario Human Rights Code we will endeavour to provide accommodation to persons with disabilities in the recruitment process upon request. If you are selected for an interview and you require accommodation due to a disability during the recruitment process, please notify the hiring manager upon scheduling the interview of your requirements.