HR & Payroll Administrator

7 months ago

Toronto, Canada Sterling Karamar Property Management Full time

**Purpose**:
The HR & Payroll Administrator will support the HR, Payroll & Benefits teams. They will play an essential role in supporting day-to-day administration, ongoing recruitment activities, as well as being an ambassador and key contributor to creating a positive experience for our clients and employees.

**Main Responsibilities**:
Process & Administration
- Maintains and updates digital employee files.
- Assists with creating employment letters, offers of employment, contract addendums, and employee change letters (i.e. compensation changes, promotions, etc.).
- Deploys recognition communication such as birthday greetings and years of service acknowledgement.
- Provides support to employees with general inquiries, and assists with their Dayforce accounts by updating profiles, resetting log-in information, and providing resources on time off requests.
- Assists with monthly compliance training audits through HR Downloads by sending out reminders to employees and managers.
- Tracks work and study permits, as well as updating SIN numbers on a timely basis.
- Assists the Payroll & Benefits team with WSIB Form 7 administration.
- Provide employment status updates to client for group benefits administration.
- Supports group benefits administration as required (i.e. new enrolments, terminations, etc.).
- Provide monthly update to Finance on Starlight apartment benefits.
- Provides general administration support to the team as required.
- Participates in ongoing projects, alongside the Human Resources and Payroll & Benefits team.
- Scans various documents and file accordingly.

Recruitment & Onboarding
- Provides support to the full-cycle recruitment process through resume review, pre-screening of applicants, coordination of follow up interviews, background checks etc
- Tracks probationary reviews for new team members and sends out reminders to hiring managers.
- Deploys onboarding surveys to new employees.

Legal and Compliance Practices
- Ensure employee files contain required employment paperwork (SIN, work permit, background checks etc), performance management, and compensation documentation.
- Maintains current knowledge of local/regional/provincial laws and employment regulations (i.e. ESA, OHS, AODA, Bill 168, WSIB etc.).
- Ensures compliance with procedure for accessing, reviewing, and auditing employee files and ensures compliance with the Privacy Act.

Other
- Collaborates with the Office Services and IT team, by providing updated employee lists on a regular basis.
- Participates in the communication and effective implementation of change initiatives.

**Qualifications**:
Education
- Post-secondary degree in a Human Resources program preferred.
- CHRP designation (completed or in progress) is considered an asset.

Experience
- Minimum 2 years of experience in a similar Human Resources position.
- Ceridian Dayforce experience an asset.
- Property management experience an asset.

Skills and abilities
- Ability to manage multiple priorities and be well-organized, detail-oriented and results-focused.
- Ability to understand a range of HR and business data.
- Ability to handle sensitive and confidential information with discretion and professionalism.
- Effective written, verbal and interpersonal communication skills.
- Proficient in MS Office software (e.g., PowerPoint, Word, Excel).
- Customer service oriented.
- A self-starter with the ability to work independently as well as part of a team.
- Politically and culturally sensitive.
- Professional appearance and disposition.

INDHP

Thank you for your interest in Sterling Karamar Property Management.

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