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Administrative Assistant

2 months ago

Oakville, Canada Robert Half Full time
We are offering a short term contract employment opportunity in the Health Pharm/Biotech industry, located in Oakville, Ontario, Canada. The position is for an Administrative Assistant who will play a crucial role in our team by providing administrative support to various stakeholders in our operations.

Responsibilities:
• Assist in preparing contracts and processing payments.
• Conduct data entry duties, specifically for Activity Notification forms.
• Provide administrative support to the Immunology team.
• Collaborate closely with the medical and marketing teams on administrative tasks.
• Assist with the Purchase Order process using SAP.
• Liaise with key stakeholders in the company.
• Ensure all customer credit applications are processed accurately and efficiently.
• Maintain accurate customer credit records.
• Monitor customer accounts and take appropriate action.
• Possess a minimum of 2 years of experience in an administrative role, preferably within the Health Pharm/Biotech industry.
• Excellent written and verbal communication skills.
• Proficient in the use of Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Ability to handle and prioritize multiple tasks simultaneously in a fast-paced environment.
• Strong organizational skills with high attention to detail.
• Ability to work independently with minimal supervision, as well as part of a team.
• Demonstrated problem-solving skills with a proactive approach to identifying and resolving issues.
• Experience in managing calendars, coordinating meetings, and handling travel arrangements.
• Knowledge of office procedures and administrative systems, such as record management.
• Ability to handle confidential information with discretion.
• High School Diploma or equivalent required; Bachelor's Degree is preferred.
• Prior experience in the Health Pharm/Biotech industry is advantageous.
• Willingness to learn and adapt to new technologies and systems.
• Demonstrated ability to provide exceptional customer service.
• Experience in data entry and data management.
• Bilingual or multilingual skills are a plus, but not a requirement.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

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