Administrative Assistant

3 months ago

Oakville, Canada St. Mildred's-Lightbourn School Full time

**Administrative Assistant**

**Full-Time Permanent Position**

**Who We Are**

Located on 10 beautiful acres in the heart of Olde Oakville, St. Mildred’s-Lightbourn School (SMLS) is a premier independent school for girls from JK through to Grade 12. Our mission is to engage each girl in a personalized, real-world learning experience where she explores her unique pathways within a nurturing community.

**An Opportunity to Join SMLS**
Role Overview

Position Details
Department: Administration

Reports to: Senior Administrative Coordinator

Liaises with: School Heads, Assistant Heads, Teachers

Education: College Diploma / University Degree;
Diploma in Office Administration or equivalent field is preferred

Experience: 5+ years progressive administrative experience

Experience with Blackbaud’s “OnProducts” (an asset)

Experience in an Independent and/or Secondary School (an asset)

Experience in not for profit environment (an asset)

Fluent in Google Workspace & Microsoft Office products

Comfort in a Mac based environment

Working Conditions: Office / School Environment, Mac, Google

**Who You Are**
Your Strengths
- An enthusiastic, articulate, and creative individual who communicates with ease and confidence.
- A critical thinker who demonstrates initiative, integrity and attention to detail.
- A team player who enjoys being part of a vibrant, collaborative community and contributes positively to all areas of the school.

**Key Responsibilities**
- Daily attendance management administration
- Coordinate coverage (internal and external) for Faculty absences via internal on-calls or organizing external supply teacher coverage of classes
- Daily reception coverage (before school and during lunch) and back up coverage during absences (i.e. sick and vacation days) of other team members
- Provide ongoing administrative support to the School Heads and Assistant School Heads as required
- Administrative support for online school permission forms and the academic school calendar
- Assist with organization and preparation for special events (e.g. Parent Association Events, Parent-Teacher Interviews, etc.)
- Ad hoc special projects or assignments as assigned by the Senior Administrative Coordinator
- Bring new ideas and best practices to continuously improve administrative systems and processes
- Other duties as required

Your Knowledge, Skills & Experience
- We are seeking a dynamic, exemplary administrative professional with a willingness to continue to develop and grow their skill set.

**Why Join SMLS?**

Our work is meaningful and important. As a school, we support each student’s interests, talents, learning needs and strengths. Through our world-class facility, Signature Programs, expertise in girls’ education, dedication to personalization, and customized semestering, our students become lifelong learners equipped to achieve excellence in whatever path they choose.

When you join SMLS, you join a fun and supportive community

Our employees enjoy competitive compensation packages and may be eligible for some of the following benefits:

- Health, vision, and dental care
- Life insurance, AD&D insurance, and Long Term Disability insurance
- Employee & Family Assistance Program (EFAP)
- Mental health & wellbeing resources
- Ontario Teachers’ Pension Plan (OTPP) / RRSP program with up to 5% employer match
- A healthy lunch program during the school year
- On-site fitness facilities
- On-site parking
- Time off during Winter Break and March Break
- Summer hours and extra long weekends in line with the school calendar

**The Essence of SMLS**
- **Each Girl at the Centre**_

We believe that each girl is creating her own distinct educational pathway, as her interests, strengths and passions emerge. We are committed to co-creating that pathway with her in a personalized learning environment where each girl’s joy, laughter and love of learning belong.
- **Academic Excellence and Innovation**_

SMLS is grounded in best practices and focused on innovation. We set the highest standards of excellence for our academic curriculum and signature programs as we develop ethical, culturally competent leaders who are catalysts for positive change.
- **Wellbeing and Belonging**_

We understand that connectedness to oneself, others and the world around us is fundamental to our students’ learning and wellbeing. As a school community, we are united by our values and our commitment to building a just and inclusive environment with empathy, integrity and respect. We honour our Anglican heritage and welcome all faiths and cultures, celebrating the diversity reflected by each member of our school community.
- **Strength of Spirit**_

We live in a complex world with uncertainty and change. We believe that resilience, courage and commitment are essential for our students and our community to embrace life fully, open ourselves to limitless possibilities, and boldly meet the unknown challenges ahead.
- SMLS is an equal opportu

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