Administrative Assistant

2 months ago


Oakville, Canada St. Mildred's-Lightbourn School Full time

**Overview**

Department: Administration

Reports to: Senior Administrative Coordinator

Liaises with: School Heads, Assistant Heads, Teachers

Education: College Diploma / University Degree;
Diploma in Office Administration or equivalent field is preferred

Experience: 5+ years progressive administrative experience

Experience with Blackbaud’s “OnProducts” (an asset)

Experience in an Independent and/or Secondary School (an asset)

Experience in not for profit environment (an asset)

Fluent in Google Workspace & Microsoft Office products

Comfort in a Mac based environment

Working Conditions: Office / School Environment, Mac, Google

**Who You Are**
- An enthusiastic, articulate, and creative individual who communicates with ease and confidence.
- A critical thinker who demonstrates initiative, integrity and attention to detail.
- A team player who enjoys being part of a vibrant, collaborative community and contributes positively to all areas of the school.

**Key Responsibilities**
- Daily attendance management administration
- Coordinate coverage (internal and external) for Faculty absences via

internal on-calls or organizing external supply teacher coverage of classes -Daily reception coverage (before school and during lunch) and back up coverage during absences (i.e. sick and vacation days) of other team members
- Provide ongoing administrative support to the School Heads and Assistant School Heads as required
- Administrative support for online school permission forms and the academic school calendar
- Assist with organization and preparation for special events (e.g. Parent Association Events, Parent-Teacher Interviews, etc.)
- Ad hoc special projects or assignments as assigned by the Senior

Administrative Coordinator
- Bring new ideas and best practices to continuously improve administrative systems and processes
- Other duties as required

We are seeking a dynamic, exemplary administrative professional with a willingness to continue to develop and grow their skill set.

**Job Type**: Fixed term contract
Contract length: 8 weeks

Pay: $19.43-$22.00 per hour

Expected hours: 7.5 per week

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible language requirement:

- French not required

Schedule:

- Monday to Friday

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: In person

Application deadline: 2024-09-22
Expected start date: 2024-09-25



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