Administrative Assistant
2 months ago
**Overview**
Department: Administration
Reports to: Senior Administrative Coordinator
Liaises with: School Heads, Assistant Heads, Teachers
Education: College Diploma / University Degree;
Diploma in Office Administration or equivalent field is preferred
Experience: 5+ years progressive administrative experience
Experience with Blackbaud’s “OnProducts” (an asset)
Experience in an Independent and/or Secondary School (an asset)
Experience in not for profit environment (an asset)
Fluent in Google Workspace & Microsoft Office products
Comfort in a Mac based environment
Working Conditions: Office / School Environment, Mac, Google
**Who You Are**
- An enthusiastic, articulate, and creative individual who communicates with ease and confidence.
- A critical thinker who demonstrates initiative, integrity and attention to detail.
- A team player who enjoys being part of a vibrant, collaborative community and contributes positively to all areas of the school.
**Key Responsibilities**
- Daily attendance management administration
- Coordinate coverage (internal and external) for Faculty absences via
internal on-calls or organizing external supply teacher coverage of classes -Daily reception coverage (before school and during lunch) and back up coverage during absences (i.e. sick and vacation days) of other team members
- Provide ongoing administrative support to the School Heads and Assistant School Heads as required
- Administrative support for online school permission forms and the academic school calendar
- Assist with organization and preparation for special events (e.g. Parent Association Events, Parent-Teacher Interviews, etc.)
- Ad hoc special projects or assignments as assigned by the Senior
Administrative Coordinator
- Bring new ideas and best practices to continuously improve administrative systems and processes
- Other duties as required
We are seeking a dynamic, exemplary administrative professional with a willingness to continue to develop and grow their skill set.
**Job Type**: Fixed term contract
Contract length: 8 weeks
Pay: $19.43-$22.00 per hour
Expected hours: 7.5 per week
**Benefits**:
- Dental care
- Extended health care
- Paid time off
Flexible language requirement:
- French not required
Schedule:
- Monday to Friday
**Education**:
- Secondary School (preferred)
**Experience**:
- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)
Work Location: In person
Application deadline: 2024-09-22
Expected start date: 2024-09-25
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